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Building Code Board of Appeals <br />Agenda <br />May 18, 2023 <br />Page 15 of 15 <br />Discussion of Board feedback to City manager based on request by City <br />Clerk <br />Board and Commission members, <br />As most of you know, the City Council is having discussions about potential changes in regards to <br />all of our Boards and Commissions. This discussion is to address some frustrations that have <br />been expressed by some members of City Council and members of Boards and Commissions. <br />The goal is to ensure that the mission and role of each board is clear, and to maximize the <br />effectiveness of all of these bodies that serve in advisory roles to City Council. <br />City Council has asked me for some analysis and recommendations. I've been working with all <br />of our staff liaisons as an initial step to understand their perspectives. Now, I'd like to ask all of <br />you for your input. <br />I suggest you have an item on an upcoming board agenda to discuss among your members, and <br />perhaps address, the following questions: <br />• What do you consider to be the purpose and role of your body? Do you have <br />suggestions on changing that role in the future? <br />• What have been your greatest successes? What about your greatest failures? <br />• How is your process to develop your annual work plan? How does it align with Council's <br />work plan? <br />• If Council will be considering changes, what changes would you recommend? <br />• Do you feel that your body has been effective or ineffective? Why? <br />• City Council has an informal policy of managing meeting time and canceling or reducing <br />meeting times when agendas are light. What are the practices of your body in regards <br />to agenda development, meeting duration, and meeting tempo? <br />I remind you that any group discussion MUST be done at your public meeting in accordance with <br />open meetings laws. <br />It is my hope to bring this item back to City Council at their June 6 meeting. <br />Any feedback you have individually, or submitted from your board as a whole, should be <br />submitted to City Clerk Meredyth Muth (MeredythM@LouisvilleCO.gov), prior to May 26. If you <br />need more time based on your meeting schedule, please let me or Meredyth know. <br />I appreciate your assistance in this evaluation, and if you would like to discuss this further please <br />feel free to contact me at JDurbin@LouisvilleCO.gov or 720.762.7488. <br />Jeff Durbin, City Manager <br />