City Council Study Session Agenda and Packet 2009 08 11

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Staff Recommendations for Reducing the Gap Between Revenues and Expenditures Priority Definition... A= Staff recommends taking this action now B= Staff recommends taking this action in C= Consider this action at a later date if necessary D= Staff considered this action and recommends Program Effect -III (Priority Ideal Action Improved Efficiency Reduced Service eseejoui enuenea Pros Cons 2009 Savings (assuming 9/1 start) 2010 Annual Ongoing Savings 2009 Cumulative Total 2010 Cumulative Total 15 A PLN Update valuation schedule used to compute building permit and plan review fees (65% of permit fee). X A new valuation rate schedule will be adopted with 2009 ICC codes. Revised valuation rate schedule will increase permit fee by an estimated 8% to 10 Increase permit fees will reflect actual value of materials and labor as well as cost recovery on minor permits. Reinspection fees ($47), and additional plan review fees (actual cost) will be assessed. Increasing combned minor permits by 10% would increase revenues by $18,000. 18,000 171,500 553,000 16 A PLN A: Reallocate 20% of Principal Planner and 5% of Senior Admin Assistant from General fund to Historic Preservation Fund (HPF). Estimated level of support is 20 hours per month for PP and 8.3 hours per month for SAA. Position is allocated based upon demand to support the HPC. Reallocates portion of Principal Planner and Senior Administrative Assistant salaries to HPC. Reduces availability of HPC funds for direct HP activities 7,000 17,750 178,500 570,750 17 A P &R Increase fees to cover all direct and indirect costs of using Baseball Fields X Current fee structure does not include a cost recovery goal for lining and dragging permitted fields or indirect costs. Appropriate to review /modify current fee structure. Uncertain where the price breakeven point is where fee increases will result in patrons going elsewhere and resulting revenue declines and net cost increase. 16,000 178,500 586,750 18 A CM Eliminate PLB from calculation of overtime Reflects philosophy that "time at work" means actual on the job work, and does not include accrued (vacation or other leave) time. Employee concerns over change in policy 5,000 15,000 183,500 601,750 19 A PW Reduce or eliminate Temporary Salaries in PW Eng program. Transfer to CIP. X Reduction in salary and benefits Hours may be offset by OT or by higher paid employees, consultants, Could impact ability of PW staff to staff multiple projects in the summer. 2,400 15,000 185,900 616,750 20 A P &R Contract out Nite at the Rec X Net savings of $12,000 to $16,000 annuallly depending on attendance. We think it is possible to contract out the program and eliminate the City's expense associated with this popular program. Need to oversee the contract and contractor to ensure quality and safety. 8,000 14,000 193,900 630,750 21 A P &R Eliminate Gymnastics Program X Budget savings Private sector providers exist. Net savings of $9,000 to $15,000 depending on ability to rent space for other revenue generating uses. Reduction in service and revenue Revenue is approximately 72% of expense 4,500 12,500 198,400 643,250 Budget Options 2009 08 05.xls Page 3 of 12