Cultural Council Agenda and Packet 2023 09 21

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LCC Chair Report August 17, 2023 1. Summer concert series —Once again, the LCC successfully hosted five concerts at Community Park. Even though the LCC has just 3 members, the council was able to provide a great experience for the citizens of Louisville Colorado. The weather didn't always cooperate; however, I still see the summer concerts in the park series as a success for 2023. We will begin scheduling the concerts for 2024 this fall. 2. The LCC had the opportunity to collaborate with the Cultural Caravan. The collaboration had what I thought were mixed results. The Concert at Fire Station No. 1 was a highlight of the summer LCC events. The concert in the park with Zimbria was successful, but I question what the benefit was for the City. I would not hold the Pop -Up again. We will discuss future collaborations. 3. The LCC continues to be woefully understaffed with just 3 volunteer members on what should be an 8-10 person council. We started the year with 8 members. It has been 5+ months now with a 3 person council. W a. We have been working with just 3 volunteer members for several months now and frankly we needed more help for the Summer Concerts in the Park series. I personally devoted a minimum 5 hours for each of the 4 events I supported. We needed more support from the City. Tasks at the Summer Concerts include greeting sound engineers and ensuring they have what they need. Greet the bands and welcome them to our city and Summer Concerts. Cold water should be provided for the bands and sound people I personally have purchased and provided bottled water the past 2 summers. The drinking fountains were inoperable at 2 of the events.) Someone needs to present to coordinate where food trucks are located. Beth has done this for the past 2 summers. A level of parking control is needed (block entry lane, mark disabled parking spots and inform people that they cannot park unless they are members of the band or sound team). The LCC easy -up needs to be setup to provide a contact point for lost and found and citizen questions. The city should provide chairs for the support staff. b. Fall event planning has been primarily fallen on the LCC chair for most events. I will delegate more moving forward; however, with just 3 volunteer members this is not a simple task. How will we manage the Public Art Grant process? That process consumed multiple members time in 2022. How will we manage with just 3 volunteers? It is simply too much for the current Council members. We cannot have a viable selection process with just 3 volunteer members. c. What are the City's plans to address the current situation? It is extremely frustrating to have asked for and received an increased budget and then not have the resources to execute a better plan with that budget. What should we expect from the City? One example: I personally asked who should schedule the Concerts on the Plaza, which was a good idea proposed by city staff, and was told that the LCC is responsible. I accept that, however, please remember this council is a woefully understaffed group of volunteers. I sometimes feel like the City has abandoned the LCC. d. We need more support! What is the plan?