Cultural Council Agenda and Packet 2023 10 19

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Lity ql, Louisville Cultural Council Outcomes: How did you measure your progress towards achieving your goals for this activity? I created surveys and sent them to class participants after every class, however, this did not really work because I couldn't get people to fill them out. I made each survey shorter than the last but it still didn't really work, unfortunately. I was able to get in person feedback from many participants about what elements of the class they enjoyed and what they hoped to see. I wasn't able to get as much quantitative data on the success of the program as I hoped, but I know from talking to participants that the program made a difference to them. How do these measures show you made a difference in the local community? The main way I can demonstrate that this program made a difference in our community is in the individual experiences of participants. As illustrated by the examples below, participants gained confidence, made connections, and learned new techniques through the classes and performances. Providing opportunities for local artists is important to our community, and encouraging people to pursue their passion by creating something and sharing it with the community is valuable in itself. Even though we didn't have super large outside audiences for most of the performances, I think this helped create positive momentum that will be felt in our community. There is already a spin-off songwriting group being created by one of the participants that meets in Lafayette, which I thought was pretty cool. Lessons Learned: Evaluations often reveal opportunities for improving programs/events. Did your organizations gain new insight to your program based upon lessons learned? Participant feedback (even anecdotal) was helpful in learning what worked (and didn't). I learned that having a class session devoted to sharing and getting feedback on a specific original song was too much for participants because folks did not show up for that class. People really seemed to love the more structured classes, even if they already had songwriting experience, and it was more helpful when I gave them very clear parameters for each activity. The activities I did that were less structured did not work as well with larger groups. I also learned that participants didn't seem to mind or care that there wasn't a large audience for the performances. In some senses it was actually better since they didn't feel as intimidated to perform for more people they knew (or had at least met a few times at the class). Financials: Total Event Expenses: $ $2,460 Earned Income from the Event: $ $135 Overall percentage of grant to expenses: Marketing: 70% of grant went to expenses (not including staff time); 30% went to facilitator / staff time Please describe how you acknowledged this award the City's Art Program Grant. Marketing examples should be attached as separate files (i.e. programs, playbills, flyers, brochures, press clippings, and/or screenshots of your website or online posts) City logo, as well as a written aknowledgement were included in all promotional materials for the series, including on physical posters, social media events, posts, etc. See attached example.