Cultural Council Agenda and Packet 2009 08 20

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Recommendations Based on my review of the documents available plus the meeting with arts group representatives and other discussions, I humbly recommend the following steps. The recommendations are listed in priority order and are offered for consideration by LCC and the City. The representatives at this meeting are heavily committed to their own organizations and purposes, of course. All commit tremendous talent and time to develop arts opportunities in Louisville and naturally advocate for and defend their own organizations' purposes and projects. At the same time, it seems clear to me that all are able to see the larger picture and willing to work with others to nurture breadth in arts opportunities in Louisville. I would hope that these recommendations encourage the Louisville Cultural Council to continue the conversation. I also hope to encourage City staff to re- visit their processes as well, particularly to engage with arts group representatives to maximize the impact of this wonderful, but limited facility now serving as the Louisville Center for the Arts: 1) Re-institute full-year schedule planning for the Art Center. Both of the following steps are essential: a) Solicit schedule requests from CCCT, CSTC, LAA, LCC, and others in the summer for the full year. b) Re-institute the formerly held September meeting of group representatives to discuss and work through schedule conflicts and concerns. i) City staff should chedule a September meeting and perhaps also an October meeting so that staff and scheduling groups can work through both specific schedule conflicts and broader issues like responsibility for building clutter and cleanliness, priorities, and prospects. 2) Prior to the next schedule review session, City staff should analyze the past three to five years of Art Center usage and share that information through LCC to better indicate trends in use by specific groups and for specific purposes. This sort of analysis has the potential to inform: a) Discussions of schedule conflicts. b) Planning for the broad range of arts and cultural programming. c) Need assessment as the City, arts groups, and others consider the potential of new facilities. Closing I am grateful to LCC for the opportunity to have these conversations, study the documents, and offer recommendations for their consideration. I accept full responsibility for any errors of omission or fact in this report. I hope and trust that any errors would be corrected in on-going conversations among the groups as they collaborate with each other, LCC, and the City. August 11, 2009 Art Center Usage Report Page 5 of6