City Council Agenda and Packet 2001 11 20

Home Browse Search

$600,000 per occurrence) or any other rights, immunities, and protections provided by the .Colorado Governmental Immunity Act, as from'ti_me to time amended, or otherwise available to the City, its officers, or its employees. 3.6 The City shall provide certain in-kind services designated by the City Council relating to the staging of the named events, including police and street maintenance services and related City vehicles for City use. The City shall also make available such public areas as the Council may designate for the staging of the. events, which may include, but shall not be limited to, appropriate streets, parks, the Center for the. Arts, Recreation Center, and City parking lots. The exact timing when the designated areas will be available for the named events shall be determined by the Director of the affected City Department. . 3.7 All requests for City services, supplies or staff, or use of public areas, shall forward to the Designee for approval, and the Designee~shall forward approved requests to the appropriate City departments. 4.0 Obligations of the Contractor: 4.1 The Contractor agrees to coordinate and be responsible for the provision of the named events. All services performed under this Agreement shall be performed in a timely and professional manner. 4.2 For each named event described, Contractor shall: a. Form a volunteer steering committee. Contractor shall also notify the Designee in writing at least five days- in advance of all event plannirig meetings conducted by contractor which, include City staff members. b.. Publicize each event in accordance with a plan to be approved by.the City. Marketing for events shall indicate that the City of Louisville is the event sponsor. Contractor shall submit in a timely manner to the Designee copies of advertising and marketing materials, for promotional use at City Hall. c. Prepare a report at the conclusion of each event which includes a description of the event, an evaluation of the event, and recommendations for the next year. Contractor shall also schedule a summary meeting within two weeks after the final day of the event, in order to evaluate event coordination: The Designee, City staff members and others involved in event execution shall be notified in writing at least five days in advance of the meeting time and location. d. Coordinate with appropriate City Departments the staging of the events, including any closure of City streets, obtaining necessary sanilets, cleaning up after the events, and Police Department and other services to be provided 3