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<br />B. For purposes of this Section, "meeting materials" means the agenda, all reports, <br />correspondence and any other documents forwarded to the (Board/Commission/Council) that <br />provide background information or recommendations concerning the subject matter of any <br />agenda item, excluding any documents or records which may or must be withheld from <br />disclosure pursuant to state or federal statutes or constitutional provisions, or common law. <br /> <br />C. Any document that is submitted to the (Board/Commission/Council) during a meeting <br />shall be immediately made available to the public either by making copies available to the public <br />at the meeting or by displaying the document at the meeting so that the public can view the <br />document. No discussion or consideration of such a document by the <br />(Board/Commission/Council) shall occur unless the document has been made available to the <br />public as provided in this subsection <br /> <br />D. The foregoing shall not be construed to require the dissemination, display or <br />disclosure of any document or record which otherwise mayor must be withheld from disclosure <br />pursuant to state or federal statutes or constitutional provisions, or common law. <br /> <br />Section 3. Location of Meetine:. Pursuant to Section 4-5( d) of the Louisville Home Rule <br />Charter, all meetings of the (Board/Commission/Council) shall occur in public buildings and <br />public facilities accessible to all members of the public. <br /> <br />Section 4. Soecial Meetine:s and Business at Soecial Meetine:s. <br /> <br />A. Except for an emergency special meeting governed by Subsection B, each special <br />meeting of the (Board/Commission/Council) shall be called by an officer on the request of any <br />three members of the (Board/Commission/Council), and shall be held on at least forty-eight <br />hours written notice. Notice of such special meeting shall be posted in the same manner as <br />prescribed in Article IV, Section 2. <br /> <br />B. An emergency special meeting shall be called by the Secretary on the request of the <br />(President/Chair) or any three members of the (Board/Commission/Council), and shall be held <br />on at least twenty-four hours written notice to each member of the (Board/Commission/Council). <br />Notice shall be posted at least twenty-four hours in advance of such emergency special meeting <br />in the locations prescribed in Article IV, Section 2. An emergency special meeting shall not be <br />called unless: <br /> <br />(i.) Each member requesting the meeting has determined that the meeting is <br />urgently necessary in order to take action on an unforeseen matter requiring <br />immediate action; and <br /> <br />(ii.) The basis for the determination described in Paragraph (i) is stated in the <br />notice of the meeting. <br /> <br />Page 5 of8 <br />