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COUNCIL COMMUNICATION <br />TO: MAYOR AND CITY COUNCIL <br />FROM: MALCOLM FLEMING <br /> CITY MANAGER <br />DATE: OCTOBER 19, 2009 <br />SUBJECT: PRESENTATION AND REVIEW OF FINAL BANKING SERVICES RFP <br />ORIGINATING <br />DEPARTMENT: FINANCE <br />SUMMARY: <br />On May 19, 2009, a preliminary draft of the Banking Services RFP was presented to the <br />Finance Committee for initial review and comment. Due to the work on the Financial <br />Management System procurement, staff requested a delay in issuance of the RFP. Now that <br />the Financial Management System has been selected and the contract has been executed, <br />staff requests approval of the final RFP before issuance. <br />The proposed timeline for issuance, response, review, contract, and implementation is as <br />follows: <br />Event Date(s) <br />Release of Request for Proposals (RFP) Document ............................................................... November 2, 2009 <br />Deadline for Requesting RFP Clarification ............................................................................ November 23, 2009 <br />Pre-Bid Meeting .................................................................................................................... November 23, 2009 <br />Responses to Requests for RFP Clarification ........................................................................ November 30, 2009 <br />Letter of Intent due at City ....................................................................................................... December 7, 2009 <br />Responses to RFP due by 4:00 p.m. MST ................................................................................. January 4, 2010 <br />Interviews, Presentations, and/or Facility Tours (if necessary) ............................ January 18 – January 29, 2010 <br />Recommendation to City Manager and Finance Committee ................................................... February 16, 2010 <br />Formal Award of Bid and Proposed Contract Submitted to City Council ........................................ March 2, 2010 <br />Implementation and Conversion .................................................................................... March 15 – April 2, 2010 <br />Completion of Implementation and Beginning Contract Date ........................................................... April 5, 2010 <br />SUBJECT AGENDA ITEM <br />Presentation and Review of Final Banking <br />Services RFP <br /> <br />