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<br />Library Board of Trustees <br />Minutes <br />~oven1ber16,2009 <br />Page 2 of 3 <br /> <br />the City Manager's office and the Board, and the lack of time to review and discuss <br />information prior to some scheduled meetings. The latter is problematic especially <br />because of open records requirements. <br /> <br />After discussion on this issue, the Board and Malcolm unanimously agreed on solutions to <br />help alleviate these problems: set and adhere to deadlines for information; redlines and <br />handouts must be distributed for informational review prior to meetings. <br /> <br />A section-by-section review of the proposed ordinance revisions followed. Three primary <br />changes were incorporated: reinstate "Trustees" as part of the Board's designation <br />(Library Board of Trustees); maintain a five-year term for Board members vs. a proposed <br />four-year term; replace the word guidance with the word advice throughout the <br />document. The Board unanimously agreed to these revisions and adopted the ordinance <br />with the approved revisions. <br /> <br />The Board then reviewed the bylaws and agreed to incorporate the appropriate revised <br />language from the ordinance to the bylaws. The Board unanimously adopted the bylaws <br />with the approved revisions. <br /> <br />Karen will prepare final drafts of both documents prior to the City Council study session <br />in December. <br /> <br />VIII. New Business <br /> <br />A. City's bylaws template <br /> <br />The Board reviewed the City's new bylaws template in conjunction with the ongoing <br />revision and review of the Board's bylaws. After a brief discussion about the timing for <br />approval of both documents, Hank suggested that City Council could be asked to <br />approve the template as a standalone document enabling boards and commissions to <br />then use it as a framework for their individual bylaws. <br /> <br />Per Malcolm's comments, the Board can forward the approved bylaws to the City <br />Manager's Office for formatting into the City's template. <br /> <br />B. Merger of Library and Historical Museum <br /> <br />Currently, the museum is overseen by the City Manager's Office. As of January 1, 2010, <br />the museum will become part of the Library, and the museum budget will be placed <br />under the Library budget but will remain as a separate line item. The museum has one <br />part-time employee, Bridget Bacon. Beth Barrett's title will be changed to Director of <br />Library and Museum Services. <br /> <br />C. Possible change to Meeting Room Policy - User Fees <br /> <br />Beth noted that there is considerable usage of the Library's Meeting Room by groups <br />from well beyond the boundaries of our customary service area and local community. <br />There is also the issue of possible competition with the Recreation Center-which does <br />charge for meeting space use. Karen compiled information about meeting room use in <br />surrounding communities, which was distributed. The Board unanimously agreed to <br />continue discussion on this issue to the January meeting. <br /> <br />D. Liaisons to the Library Board of Trustees and the Library Foundation Board <br /> <br />The Board of Trustees and the Foundation agreed that it would be beneficial to <br />establish a liaison to each board. Eileen Patrick agreed to attend the next Foundation <br /> <br />City of Louisville <br />Public Lbrary:: 951 Spruce Street:: Louisville, CO 80027 <br />303-335-4815 :: 303-335-4833 (fax) :: www.louisville-library.gov <br />