City Council Agenda and Packet 1984 06 30

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MEMORANDUM TO: LEON A. W%J1tL, CITY ADMINISTRATOR PROM: O. EARL 'CASCO', DIRECTOR OP PUBLIC WORKS Rs: STATUS OP 1964 PRE-TRSATWEN? ACID HIGE-SONS WATER SYSTEM IMPROVEMENTS/MATER DEMANDS/SYSTEM RECOMMENDATIONS DATEs JUNE 27, 1964 * * * a • • • • • • • • • • • • • • • • • • • • • s • • • s • • • • s As par your request, I have summarised the findings and recommendations which have been compiled and analysed by Public Works/Water Staff. The data supports the need for temporary watering restrictions, and will provide you and City Council, with more accurate water system planning data , and an update of our current construction progress. Status of Current Pre-Treatment/Piping/Sigh-lone Construction Pram the original January 12, 1964 contract schedule, Reid Burton Construction Company, Inc., was to have reached a level of substantial or 'operational• completion by June 17th, with a final project completion by June 29th, 1964. Our original goal at pre-bid time, was to be operational by May 15, the traditional start of the sums `load-season'. Once the schedule was reviewed, all parties agreed that several critical, long-lead its made May 15 impossible, and all parties adopted the schedule as stated above. The contractor has applied for 25 weather delay days, however, AMC recommends granting only 18, due to the contract stipulation of of calendar days versus work days. It should be noted that most 'weather-dependent° activities (is:concrete, structural, et.) were completed on schedule. Per our telephone conversations and his letter of June 4th, Mr. Richard foster, President proposed a schedule which will provide the following: 1. Operational tie-in and start-up of Pre-Treatment to Plant •2 by August 1, 1904. 2. Construct the contingency plan piping to Plant #1. 3. Operational tie-in and start-up of Plant #1 by August 15, 1984. 4. Total project completion by October 1, 1904. After careful review of the proposed, new schedule, I am not inclined to agree that the Aug. 1/Aug. 15 dates are attainable. We should realistically add 15 days to its 1 and 3 above. At this time, staff and AMC cannot support Reid Burton's request for 79 additional days. It is now realistic to believe that they will need that time, however, the contractor should be penalised for such. A meting is scheduled for 9:00 A.M. this Wednesday, June 27, to once again, discuss the schedule with the contractor. I've prepared a summary below, of the construction schedule, as modified: At a Wednesday June 27th meeting with the contractor and our Consulting Engineers, the schedule as submitted was received and several logistic changes were made. We are more optimistic than before that the above August 1/August 15 dates are realistic and certainly attainable. Reid Burton Will re-submit the schedule and a revised request for additional days from 70 to aplroximately 59 days which include the weather days. I will review the r'aific.:tir.ns and my opinions with you there.