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Leary moved and Johnson seconded the authorization <br /> • of the city administrator to proceed with the <br /> preparation of a revolution amending the 1985 <br /> budget. The motion was carried 6-1 with Fauson <br /> voting no. <br /> COUNCIL RETREAT Headley asked council to select a date, either <br /> February 9 or 10th to attend the proposed retreat. <br /> After determining that Councilman Fauson would not <br /> be able to attend on the 9th, the 10th was chosen. <br /> Hundley will choose a facilitator and location. <br /> Agenda items would include communication among <br /> staff and council members, goals, etc. <br /> This meeting will be open to the press and public . <br /> WATER TREATMENT PLANT A letter (not included in council's packet) <br /> PHASE II - AWARD BID from Rocky Mountain Consultants was <br /> presented to council regarding the bids for the <br /> Water Treatment Plant Phase II. The letter <br /> provides an analysis of said bids. <br /> A concern of Hundley's was having the bids come <br /> in higher than the engineer's estimate and that <br /> resulting impact on this as well as other <br /> water/sewer projects to be implemented. <br /> Mark Ilea from Rocky Mountain Consultants <br /> summarized for council the content of the letter <br /> and outlined the reasons for the high bids. <br /> A major reason was that RMC did not have the <br /> benefit of a r. asonably in depth preliminary <br /> design analysis to generate an engineering <br /> draft. An existing facility also presents <br /> problems with "unknown factors" as experienced <br /> with Phase I, i .e. , underground obstructions. <br /> RMC also felt that this is a "fast-track" <br /> situation and there is a premium involved with <br /> the liquidated damage potential and completion <br /> schedule requirement for the project . <br /> Areas of concern expressed by council included <br /> the "grey" areas of the cost element in the <br /> bids that could run over budget significantly <br /> with Change Orders, etc. The fast-tracking <br /> is only desirable from the stand point that <br /> certain components of the contract need <br /> to be fast-tracked in order to get this on-line <br /> within the time frame agreed upon. RMC's inability <br /> to get information to council in a timely manner <br /> for consideration was also expressed. <br /> In talking with Bundle), earlier , RMC suggested <br /> that some expenditures contained in the 20 Year <br /> Capital Improvement Program may not be required <br /> in 1985, i.e. buried water storage, engineering <br /> 3 <br />