Finance Committee Agenda and Packet 2023 12 14

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W B"I;V111e COLORADO -SINCE 1878 City Council Finance Committee 9:00 AM I Thursday, October 16, 2023 Virtual Meeting via Zoom Regular Meeting Call to Order — Councilmember Dickinson called the meeting to order at 9:01 AM and took roll call. Committee Members Present: Yes Councilmember Dickinson Yes Councilmember Hamlington Yes Councilmember Hoefner Staff Present: Jeff Durbin, City Manager Samma Fox, Deputy City Manager Ryder Bailey, Director of Finance Ligea Ferraro, Executive Administrator Meredyth Muth, City Clerk Adam Blackmore, Director of Parks, Recreation, and Open Space David Baril, Head Golf Professional David Dean, Golf Course Superintendent Bryon Weber, Parks Planning & Project Manager Others Present: Councilmember Leh Mayor Pro Tern Fahey Councilmember Kern Approval of Agenda: Councilmember Hoefner made a motion to approve the agenda, seconded by Councilmember Hamlington. Agenda was Approved. Approval of October 19. 2023 Meeting Minutes: Councilmember Hoefner made a motion to approve the minutes, Councilmember Hamlington seconded. Minutes were Approved. Public Comments on Items Not on the Agenda: None. Quarter 3 CIP Report: The Director of Finance presented the Q3 CIP Report. There was a discussion around the consistency of being under budget on most projects and the carryover process from year to year. Chair Dickinson requested an Original Budget column in this report. The Director of Finance reminded the Committee that there is a 4-6 week lag between the numbers presented on the report and costs incurred at the date of the committee meeting. Quarter 3 Financial Report: The Director of Finance presented the Q3 Financial Report. There was a discussion around anomalies in the report that need to be corrected. There was a discussion around how much is carried forward year 3/30