Golf Course Advisory Board Agenda and Packet 2010 07 19

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F. Each member of the Board shall participate in at least one City-sponsored open government-related seminar, workshop or other program at least once every two years. Such program shall conform to the requirements of Section 4-16( a) of the G. Louisville Home Rule Charter. Section 8. Agendas and Meeting Materials. A. To the extent possible, the agenda and all documents and materials requiring action by the Board at any meeting shall be provided each Board member seventy-two hours in advance of such meeting. B. The Board shall make available to the public the agenda and all agenda related materials. Such information will be available as follows: a. City Web Site at www.LouisvilleCo.gov b. City Clerk's Office, City Hall, 749 Main Street c. Library Reference Desk, 951 Spruce Street C. For purposes of this Section, "agenda-related materials" means the agenda, all reports, correspondence and any other documents forwarded to the Board that provide background information or recommendations concerning the subject matter of any agenda item, excluding any documents or records which mayor must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. D. Any document that is submitted to the Board during a meeting shall be immediately made available to the public either by making copies available to the public at the meeting or by displaying the document at the meeting so that the public can view the document. No discussion or consideration of such a document by the Board shall occur unless the document has been made available to the public as provided in this i. Subsection D. The foregoing shall not be construed to require the dissemination, display or disclosure of any document or record which otherwise mayor must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. Section 9. Public Records. A. Public records of the Board shall be open for inspection during normal business hours in accordance with the provisions of the Colorado Open Records Act, and Section 5-5 of the Louisville Home Rule Charter. The Board shall strictly construe exceptions provided under the State statutes authorizing certain public records to be exempt from disclosure to the public. In the event of conflict among the various provisions of such laws, whichever law provides greater access to Board records and less expense to the person requesting the records shall control disclosure by the Board. B. City Staff shall maintain a file of all studies, plans, reports, recommendations and resolutions made by the Board in the exercise of its duties. 7