Golf Course Advisory Board Agenda and Packet 2010 07 19

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Definitions for various plans referenced in the GCAB resolution In an effort to be clear in the discussions around the resolution direction for all parties, I have endeavored to "define" from my perspective what is meant by some of the terms in the resolution which gave birth to the GCAB. I would appreciate your perspective (additions, deletions or modifications in any way) on these "definitions". All of these terms are written in the context of Coal Creek Golf Course (CCGC) facilities (buildings, offerings and location), management practices, programs, fees and playing area (a.k.a. 18 golf hole course). It is based on the resolution No.15 Series 2010 which was the City Council resolution which created the Golf Course Advisory Board. The hierarchy of plans is shown pictorially at the end of this document. Master Plan - This is the plan which is produced by the golf course management company (Western Golf Properties) in concert with the City Staff per Section 2.Bpf,Resolution 15 Series 2010. This resolution outlines 6 elements that would comprise this p.lan and would include the . .. ..... . Operating Plan, Turf Management Plan and Financial Sustalnabllltyand Implementation Plans outlined above. Eventually, the strategic plan would become part:tftl1~ overall Master Plan for the Coal Creek Golf Course. ~ ~ . Responsibility: Golf Course Management~o{Tlpany .""- . Timeline: Should be available now::l!::'ements of other fllans identified above. Strateaic Plan - This is a 3-5 year plan Whlcho\JlJine~oQ1 a market't'e of municipal golf courses in the Front Range within 25 miles ~f~qq'GC the course strengths, weaknesses, opportunities and threats comparing itlathe competition. It will produce plans and timelines for major fixed'9~~,\1~1 improvem~hf!'inCI\Jding recommendations on funding mechanisms as found at othermun,i\:!pal coursesY . Responsibility: This is the ~s~nSibilitY,of the GCAB to create and review with the golf course management C'om~aiiYpdO'i'Jb'presenting to the City Council. . Timeline: It is expected to tak~treast 6 riionths to gather data, analyze, synthesize an1i deV~19P a strategip plan for outside review. This is envisioned to be a "Iiviqg(docum"'efll in that it will peed to be continually updated and revised as new inf01Il1atio~.s i1.~~%. /' ~, " Operatina plan .This is,tP!!. detailea plan (as called out in Resolution No.15 Series 2010 Sectio,W2:B:"1'thnJ;6)by whiQl1Jhegolf course is managed monthly (or more frequently) and measured by th%~golf co'TIl-~1nanagement company with oversight from City Staff a~d'qlty.pouncil on aSllarterjybasis. It is intended that this plan be presented to the GCABfcmreview and understanding as soon as reasonably possible. It is not expected that the 'G~AI3 can prqylde significant input to this plan at this time but as the strategic data collectio~~f.lnaly,;;is, etc. is done, the expertise of the GCAB will increase and should be able to provld~JnPut and comments based on their knowledge learned over time. Much of the datll elements have been provided to the City staff on a monthly basis in prior years and1'nclude but not limited to revenue and cost by various elements for the pro shop, restaurant, maintenance, etc. . Responsibility: Golf Course Management Company with City staff cooperation. . Timeline: Should be available now. Turf Manaaement Plan - This is the detailed plan which documents the process that is utilized by the Superintendent to "manage" the golf course turf. It would include items like an annual calendar of tasks to be performed for frequency of fertilization, insecticide spraying, aerating and mowing of greens, fairways, rough, tees, etc. It is intended to serve as a roadmap for the care and "feeding" of Coal Creek golf course turf and might be seasonal. It also would include insight into the irrigation system control for watering frequency, amount, etc. . Responsibility: Golf Course Superintendent