Cultural Council Agenda and Packet 2010 09 16

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of any proposed or possible resolution of any issue that will be or may be the subject of formal action by the Council. F.Each member of the Council shall participate in at least one City- sponsored open government-related seminar, workshop or other program at least once every two years. Such program shall conform to the requirements of Section 4-16(a) of the Louisville Home Rule Charter. Section 8. Agendas and Meeting Materials. A.To the extent possible, the agenda and all documents and materials requiring action by the Council at any meeting shall be provided each Council member seventy-two hours in advance of such meeting. B.The Councilshall make available to the publicthe agenda and all agenda- related materials. Such information will be available as follows: i.City Web Site at www.LouisvilleCo.gov ii.City Clerk’s Office, City Hall, 749 Main Street iii.Library Reference Desk, 951 Spruce Street C.For purposes of this Section, “agenda-related materials” means the agenda, all reports, correspondence and any other documents forwarded to the Council that provide background information or recommendations concerning the subject matter of any agendaitem, excluding any documents or records which may or must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. D.Any document that is submitted to the Council during a meeting shall be immediately made available to the public either by making copies available to the public at the meeting or by displaying the document at the meeting so that the public can view the document. No discussion or consideration of such a document by the Council shall occur unless the document has been made available to the public as provided in this subsection D. The foregoing shall not be construed to require the dissemination, display or disclosure of any document or record which otherwise may or must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. Section 9.Public Records. Page 6of 9