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L <br />ity�f Louisville <br />COLORADO • SINCE 1878 <br />MEMORANDUM <br />TO: City Council <br />FROM: City Manager Jeff Durbin <br />DATE: February 27, 2024 <br />SUBJECT: City Council Joint Meeting with Cultural Services Boards <br />Please note the information highlighted on the next page that is specific to the February 27 <br />meeting. <br />Introduction <br />In 2023, City Council evaluated the roles and procedures of the various appointed Boards <br />and Commissions. Council implemented a series of changes including things like changing <br />the names of some bodies to clarify their advisory role and adopting Board and Commission <br />Rules and Procedures. In order to establish alignment in Council goals, Council also <br />established an expectation that Council would approve and/or define work plans for each of <br />the advisory bodies during an annual meeting between City Council and each body. The <br />February 13, 2024 joint meeting with the Open Space Advisory Board and the Parks and <br />Public Landscape Board is the first such meeting. <br />Included in your meeting packet are draft work plans and related materials for your review <br />and consideration. Additionally, staff is providing some additional information for your <br />consideration via this communication. <br />Since this is the first joint meeting between City Council and Boards and Commissions, it is <br />worthy to highlight some common themes that Council may see arise during these visits: <br />Advisory boards may sometimes understand their roles to include providing feedback <br />to staff on various items. While advisory boards were established to serve an advisory <br />role to City Council, there may be occasion for them to be very effective in providing <br />expert feedback and recommendation to staff on various staff projects and/or <br />initiatives. However, as Council is aware, Board and Commission communication to <br />staff can often be interpreted as, or even be intended as "direction." Staff direction <br />should be coming from supervisors, while organizational direction should originate <br />from City Council. <br />• Some advisory boards include capital projects within their proposed work plans. <br />Capital projects should be considered by Council during the budget development <br />process. Advisory boards are free to make budget recommendations/suggestions to <br />LouisvilleCO.gov <br />749 Main Street <br />Louisville, CO 80027 <br />303.666.6565 <br />2 <br />