City Council Minutes 2024 01 22 - SP

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City Council Meeting Minutes January 22, 2024 Page 2 of 3 employees. The Council may only give direction to those employees that directly report to the Council. Light reviewed the quasi-judicial rules related to land use applications and public hearings including maintaining due process, not having ex parte communications, and making your decision based only on the relevant criteria. He noted that maintaining due process is the best way to keep from having a decision challenged. He gave suggestions on how to create a good hearing record that in defensible. Light gave suggestions on meeting process including dealing with discord, using courtesy, and being respectful. DISCUSSION/DIRECTION — CITY COUNCIL EXPECTATION SETTING rescheduled from 119124 City Manager Durbin noted expectation setting is not something the Council has to do but may choose to do as a way to clarify processes and hold each other accountable. Public Comments Sherry Sommer, Louisville, stated she would like the document to include more clarity on how the public and Council interact. She would like the Council to take public comment at multiple times during a meeting, particularly longer meetings. She would like it prescribed in the Rules of Order. Mayor Leh asked if the Council would like to consider formalizing such a document and if these are the expectations the group wants to want to agree to. Councilmember Kern stated she does not think this is necessary. The Council works well together and can resolve issues without adopting such a document. She feels members can hold each other accountable and work together respectfully without formalizing such a document. She is concerned that adopting such a document is sending a message to the residents that the Council can't work together. Councilmember Hoefner stated he largely agreed with Councilmember Kern. If there are items that the Council does want to adopt they can be added to the Rules of Procedure. Councilmember Dickinson stated there are benefits to having a formal resolution so people can point to it for a clear understanding of how processes should work; however a lot of these are difficult to enforce. In general, he agreed a formal resolution may not be needed. He would like some guidelines that everyone agrees to but perhaps not require a resolution. He would like to consider setting a generally accepted end time of meetings. Councilmember Hamlington stated she likes the concepts in the document, particularly accountability, transparency, and process. Perhaps have an acceptable set of meeting rules and determine a goal end time for meetings.