Louisville Housing Authority Agenda and Packet 2010 10 26

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Proposed Management Fee Agreements 2011- 2013 Lisa provided copies of the proposed management fee. Steve asked if we should vote on it and Scott asked if there is a resolution. Lisa wants to discuss before she does a resolution and bring to the next board meeting. Lisa went over costs from year 2000 to 2009. Lisa pointed out the total costs increased over the years.. Steve asked if the exact same formulas are used across the board for all properties and Lisa confirmed this is the same fee for all properties managed by BCHA including BCHA owned properties. Frank stated we do more than just a property management company would. Scott asked Rob what he thought about this and he agrees because we do more by offering more services then the private sector but we are public housing. Frank commented on the fee and described the role of the authority and potential role in contracting out to a private entity. If wanting to get a private bid, all bids for the .various services will have to be contracted out and effectively managed. The LHA Board will need to ensure an apples to apples comparison of what is occurring. Steve just wants a better understanding of the fee. Frank stated that this applied through a HUD approved cost allocation Methodology. Steve questioned what additional services we are providing. One is elderly service coordinator, coordination of the HUD compliance and reporting and managing the Authority. Frank stated the residents get other services free of cost like: Housing Counseling program; Family Self Sufficiency program; financial management; Weatherization program; and elderly services. Frank states we are not just a leasing company, but managing everything in a totality. Rob asked if this is something the city could do or own. Steve states they are happy with the level of service we are providing. Sheri states that we have performed well over the last 37 years. This type of work requires a number of contracts and staffing. Rob also likes the way it has been managed. If the board would like to reduce costs in the properties that could be accomplished through a variety of Board- determined cuts, but that staff cannot change the cost allocation plan. Walt commented on the fee that it has been pretty even over the years. Lisa stated fee will increase if overall costs go up and decrease if costs go down. In 2007 -2008 there was a decrease in the fee. Steve asked Lisa to prepare resolution for next month's meeting. Update on East St. Operating Reserve There is not much, Lisa had a legal staff member write up justification in reference to the partnership agreement and Louisville not being obligated to fund. Lisa contacted US bank regarding notifying and stating that our interpretation does not require having funds come out from Louisville Housing Authority operating reserve but from future cash flow at Sunnyside. Staff has not heard back from US Bank on their concurrence with our assessment. Lisa states we are not transferring monies as of right now Discussion regarding City of Louisville City Council Study Session October 26 2010 What topics we want on the table for discussion. Steve suggested Habitat update. Walt is full member and the other opening will be filled. Frank needs Habitat on next month's agenda. Another item is the Bennett property per Steve if we still contemplating it Bonnie asked Sheri if all council members are aware of the properties. Showing a power point with pictures of some of the properties would be nice. Sheri wants the windows here at Sunnyside highlighted, solar at acme and a resolution on Amendment .60: Frank stated that in years prior we used a booklet rather than power point because it is more efficient.