Revitalization Commission Agenda and Packet 2024 06 26

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cityof LOUISVILLE REVITALIZATION Louisville COMMISSION COLORADO • SINCE 1878 SUBJECT: CHARTER REQUIREMENTS FOR NOTICES AND AGENDAS DATE: JUNE 26, 2024 PRESENTED BY: ROB ZUCARO, AICP, COMMUNITY DEVELOPMENT DIRECTOR SUMMARY: The City has received a complaint that a substantive discussion and formal action was made on an item during the Louisville Revitalization Commission's (LRC) December 20, 2023 meeting that was not properly noticed on an agenda. The issue at hand was a topic under "staff updates" that included approval of a support letter. The City staff does its best to ensure that all topics for discussion and action by the LRC are properly noted on the agenda, and in this case, inadvertently included this item in the "staff updates" section. A topic on "staff updates" typically would not be eligible for a final action, such as the approval of a letter. As a reminder for the LRC, the city staff is providing the following section of the City Charter that speaks to the agenda and notice requirements. The LRC is encouraged to speak up if they feel an agenda item is not noticed properly or if substantive discussions or actions are taking place on a topic that is not property noticed. This will allow the item to be placed on a future agenda for discussion and ensure transparency and good one -government practices. City Charter Section 5-18. Notices and Agendas. (a) Any meeting of a public body shall be preceded by the posting of a notice of and agenda for the meeting. Except as provided in Section 4-2, the notice and agenda shall be posted, and published on the City's website, no less than 72 hours before the meeting. (b) The agenda for any non -emergency meeting of a public body shall contain an itemized list of all subjects on which substantive discussions are reasonably expected or which may be the subject of formal action. (c) No public body shall engage in substantive discussions relating to, or take formal action on, any subject at a non -emergency meeting when that subject was not listed in the agenda for that meeting and is not substantially related to any subject listed in the agenda, provided, however, that the City Council may engage in substantive discussions and take formal action on a matter of public business not on the agenda, upon a finding by the presiding officer that such discussions or action will promote the general welfare of the City, it is important that the matter be acted upon before the next formal City Council meeting, and it would be injurious to the City to await action on the matter until the next formal City Council meeting. (d) For purposes of this Section, a subject is not substantially related to a subject