City Council Study Session Agenda and Packet 2010 12 14

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COUNCIL COMMUNICATION TO: MAYOR AND CITY COUNCIL FROM: MALCOLM FLEMING, CITY MANAGER DATE: DECEMBER 14, 2010 SUBJECT: UPDATE /DISCUSSION — SENIOR ADVISORY BOARD ORIGINATING DEPARTMENT: CITY MANAGER'S OFFICE SUMMARY: The Senior Advisory Board was invited to attend the December 14 Study Session in order to: 1) Share their perspective on issues that may be of concern to the Board; 2) Have City Council discuss and clarify its perspective on those issues; 3) Discuss any follow -up action that may be necessary and to resolve any misunderstandings that may currently exist. City staff suggested the discussion cover, among other things, the following issues: • The independent status of the Advisory Board. The Seniors of Louisville Constitution /By Laws is clear that the Advisory Board is an independent (technically an "unincorporated association "). Because the Advisory Board's mission is consistent with the City's broad public purposes it is appropriate for the City to provide meeting space and some staff support to assist the Advisory Board in pursuing that mission. • The manner in which the Advisory Board elects officers. The Advisory Board nominates a slate of officers and that slate is voted on during the annual holiday luncheon. This approach works well. The City Council supports this approach and wants to dispel any perception that anyone is interested in changing this approach. Staff also wanted to thank the Seniors of Louisville Advisory Board for its recent letter regarding the Community Resource Coordinator (CRC) position. The letter recommended that this position should be restored to full -time status. Staff agrees with this recommendation. On November 30, 2010, City Manager Fleming informed the City Council that instead of delaying consideration of this matter until the Budget Retreat in March, he had discussed this matter with Mayor Sisk and they agreed that the City should immediately post this vacancy as a full - time position. In the same communication, he also noted that because whoever serves as the CRC must have not only excellent qualifications, but also be able to establish a good rapport with seniors, he would ask the Senior Advisory Board to work with staff in evaluating the candidates who apply to fill this position. is SUBJECT AGENDA ITEM UPDATE /DISCUSSION — SENIOR ADVISORY BOARD 11 2