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Historical Commission Agenda and Packet 2011 01 19
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Historical Commission Agenda and Packet 2011 01 19
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City Council Records
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Boards Commissions Committees Records
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HCPKT 2011 01 19
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Agendas and agenda-related materials are posted at <br />Ieast 72 hours in advance ofthe the meeting at the fol- <br />lowing locations: <br />City Hall, 749 Main Street <br />PoIice Department/Municipal Court, <br />992 West Via Appia <br />Recreation/Senior Center, 900 West Via Appia <br />Louisville Public Library, 95l Spruce Street <br />On the City web site at www.LouisvilleCO.gov <br />Study Sessions <br />Study sessions are also open to the public. How- <br />ever, study sessions have a limited purpose: <br />Study sessions are to obtain information and <br />discuss matters in a less formal atmosphere; <br />No preliminary or final decision or action may be <br />made or taken at any study session; further, full <br />debate and deliberation of a matter is to be re <br />served for formal meetings; <br />lf a person believes in good faith that a study <br />session is proceeding contrary to these limita- <br />tions, he or she may submit a written objection. <br />The presiding officer will then review the objec- <br />tion and determine how the study session <br />should proceed. <br />Like formal meetings, a written summary ofeach <br />study session is prepared and is available to <br />interested persons. <br />Ex�ccwvuxu�.nessxmwxs <br />T he City Charter also sets out specific procedures and limita- <br />i tions on the use of executive sessions. These rules, found in <br />Article 5ofthe Charter, are intended to further the City policy that <br />the activities of City government be conducted in publk to the <br />greatest extent feasible, in order to assure public participation <br />and enhance publkaccountability. <br />The City's rules regarding executive sessions include the <br />Timing and <br />The City Council, and City Boards and Commissions, <br />may hold an executive session only at a regular or <br />special meeting. <br />No formal action of any type, and no informal or <br />"straw" vote, may occur at any executive session. <br />Rather, formal actions, such as the adoption of a pro- <br />p0sed policy, position, rule or other action, may only <br />occur in open session. <br />Prior to holding an executive session, there must <br />be a public announcement of the request and the <br />legal authority for convening in closed session. There <br />must be a detailed and speciflc statement as to the <br />topics to be discussed and the reasons for request- <br />ing the session. <br />The request must be approved by a supermajority <br />(two-thirds of the full Council, Board, or Commis- <br />sion). Prior to voting on the request, the clerk reads a <br />statement ofthe rules pertaining to executive ses- <br />sions. Once in executive session, the limitations on <br />the session must be discussed and the propriety of <br />the session confirmed. |fthere are objections and/or <br />concerns over the propriety of the session, those are <br />to be resolved in open session. <br />Once the session 15 over, an announcement is made <br />of any procedures that will follow from the session. <br />Executive sessions are recorded, with access to <br />those tapes Iimited as provided by state Iaw.Those <br />state laws allow a judge to review the propriety of a <br />session if in a court fihing it 15 shown that there isa <br />reasonable belief that the executive session went be <br />yond its permitted scope. Executive session records <br />are not available outside of a court proceeding. <br />Authorized topics: <br />For City Council, an executive session may be held <br />only for discussion of the following topics: <br />&4atters where the information being discussed <br />is required to be kept confidential by federal or <br />state law; <br />Certain personnel matters relating to employees <br />directly appointed by the Council, and other <br />personnel matters only upon request of the City <br />Manager or Mayor for informational purposes <br />only; <br />Consideration of water rights and real property <br />acquisitions and dispositions, but only as to <br />appraisals and other value estimates and strat- <br />egy for the acquisition or disposition; and <br />Consultation with an attorney representing the <br />City with respect to pending litigation.Thisin- <br />cludes cases that are actually filed as well as <br />situations where the person requesting the <br />executive session believes in good faith that a <br />lawsuit may result, and allows for discussion of <br />settlement strategies. <br />The City's Boards and Commissions may only hold <br />an executive session for consultation with its attor- <br />ney regarding pending litigation. <br />-5- <br />
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