Historical Museum Advisory Board Agenda and Packet 2024 11 20

Home Browse Search

Louisville Historical Museum Proposed amendment to the Collections Policy November 20, 2024 Current Loan Policy: 6. Loans — Incoming and Outgoing Although the Museum staff and Historical Commission may in the future decide that the Museum may engage in incoming or outgoing loans and adopt a policy to govern such loans, at this time the Museum shall not participate in either incoming or outgoing loans. Proposed Loan Policy: 6. Loans — Incoming and Outgoing The Museum may borrow items from local museums or cultural institutions for use in exhibits or for research. The Museum may also borrow travelling exhibits from other cultural institutions. At this time, the Museum does not engage in outgoing loans. 6.1 Request: Incoming loans are requested or approved by the Museum Services Supervisor, Collections Management Associate, or Director of Cultural Services. 6.2 Loan Agreement: Items are borrowed using a signed loan agreement with the lending organization that specifies the items borrowed, purpose, location, loan period, value, and condition of items. Loan agreement documents are provided by either the lending organization or Museum. 6.3 Insurance: Museum insurance covers collections items temporarily exhibited by the Museum. Coverage is arranged with the City of Louisville Risk Manager. 6.4 Transportation: The Museum assumes responsibility of transporting the borrowed item(s) safely. Transportation insurance can be arranged with the City of Louisville Risk Manager, if needed. 6.5 Care & Condition: Once on site, the Museum will work to ensure the safe keeping of items on loan. No changes, repairs, restoration or cleaning will be made to the item while in the care of the Museum. If damage should occur, the lending organization will be contacted immediately. 6.6 Location: Borrowed items will be exhibited in Museum buildings or in locations where items can be safely and securely displayed. 6.7 Permissions: The Museum will adhere to the photography policy and other relevant policies relating to permission or duplication of the lending organization. 6.8 Credit: The Museum will give credit to the lender in any publicity for the exhibition or use of borrowed items.