Library Board of Trustees Minutes 2006 09 21

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Library Board of Trustees Meeting Minutes September 21 , 2006 Page 2 of 4 B. Report on Ballot Initiative 2A (Use Tax) Support Efforts 1) Update on discussions and proposed funding arrangements Eileen reported that she had paid the fees and filed the necessary documents to obtain campaign status. Eileen also outlined current and planned efforts to help build public awareness of this ballot issue, including: · Pro Statement for the voting guide: Eileen and her husband submitted this and also outlined information for others to use in preparing letters and the like. · Flyers: Ward maps will be prepared and volunteers will be given flyers to distribute on two weekends, the first being October 21-22. Eileen noted they will need 20-25 volunteers for this task. · Yard signs: "Vote Yes on 2A, Keep Us #1," in white lettering on a red background. Volunteers, including Chuck Sisk and Bob Muckle, are in place to distribute the 100 signs being purchased. In addition to volunteers, donations to help cover the out-of-pocket costs paid for fees and materials are welcome. Jerry will submit a letter to the local newspaper that illustrates how the use tax is not a double tax. 2) Town of Superior Anne noted that she had spoken with Martin Toth, budget manager for the Town of Superior, and had provided him with extensive information on the library budget. Based on Superior's example 10,000 square foot facility, annual operating costs would be approximately $800,000. A mill levy ballot issue in Superior may raise $500K annually for library services. The Town of Superior has made no commitment as to how those monies will be allocated. There is currently no consensus on this issue among members of the Town of Superior Board of Trustees. Louisville has asked Superior for at least $250,000 in financial support for Library operations. This amount directly reflects the 21 % usage of Library services by Superior residents. c. Half-day Advocacy Training: How Best to Use Information in Short/Long Term Alicia noted that the substance of this training focused on public relations and marketing and how to build support for Library funding and other issues. A member noted that while the Board remains an advisory body and does not have financial decision-making responsibility, its activity over the years has shifted to be more directly involved in City issues that relate to the financial viability of the Library. Members agreed that further discussion on this topic requires a separate meeting. The Board will hold a special meeting at 7:00 on October 30 to discuss mission, goals, objectives, and responsibilities for 2007 and beyond.