Resolution 2025-08 - Laserfiche WebLink

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Exhibit 1 CITY OF LOUISVILLE j) PURCHASING POLICIES Upon the City Manager's/City Council's award of bid, notify all bidders of the results; k) Obtain signatures on all contracts; I) Complete Purchase Requisition and forward to the Finance Department; m) Finance Department issues a Purchase Order; n) Final payment notices are published by the Department two (2) times in the newspaper for all improvement projects (over $150,000). STEPS TO COMPLETE A REQUEST FOR QUALIFICATIONS: (unless otherwise stated, the responsibility for completing these steps falls on the requesting department). a) Develop minimum qualifications for project. Upon finalization of the specifications, determine any special requirements the vendor must have. See bonding and insurance requirements listed below; b) The RFQ may be mailed or emailed to identified vendors and shall be posted on the City's web site (LouisvilleCO.gov); c) Prepare the request for qualifications. All documents received in response to the RFQ become public information upon completion of the RFQ, except that the City may determine not to disclose trade secrets or other confidential commercial, financial or personal information; d) Once all RFQ's are evaluated and the list of qualified vendors is determined, a bid request or RFP for the specific project can be prepared and the above steps shall be followed with those specific vendors. BONDING REQUIREMENT Bonds shall be executed on forms prescribed or approved by the City Manager based on review by the City Attorney, as to form, and State of Colorado law. Normally, bonding should be used only on critical or complex purchasing actions. The City may declare the purchasing of any standard items of commerce and services from standard trades and professions, which are not altered or customized to unique City specifications, to be exempt from bonding requirements. 13