Revitalization Commission Agenda and Packet 2025 02 12

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Revitalization Commission Minutes January 22, 2025 Page 6of8 Councilmember Dickinson made a motion to approve the formation of a Downtown Vision Plan Advisory Committee at the discretion of staff to provide input on the project. Commissioner Tofte seconded the motion. Motion passed. Commissioner Comments: The Attorney to the LRC informed the LRC that the RFP cannot be discussed at this meeting because it was not included in the posted meeting agenda. There was a discussion about naming agenda items to allow discussion at commission meetings. There was extensive discussion around the proposed steering committee, its role and responsibilities, how often it needs to meet, and its composition. Commissioner Lipton requested documentation on the roles and responsibilities this committee would have. There was also a discussion around the benefits and possible challenges of having a steering committee on the project. Councilmember Dickinson suggested there need not be an LRC representative on the committee because staff will be able to collect input from the committee and bring input received and recommendations to the LRC to consider. Commissioner Iglesias commented that a body is needed to provide consolidated input which will go through the approving authorities. Commissioner Williams commented that she would like to see the committee set up as an advisory council rather than a steering committee to avoid the impression of a higher level of authority. Chair Adler read comments provided by Commissioner Harald. He expressed concern about complications that might arise with a steering committee and noted that he wrote a letter to council expressing his concerns. Chair Adler agreed with Commissioner Williams, suggesting this committee be an advisory group and being very clear as to their purpose in advising the LRC so that the LRC can advise the council. The Director of Public Works commented that a committee is the most streamlined way to receive input from the greatest number of people in the community. Chair Adler proposed this move forward as staff has proposed, commenting that decisions on where the money is spent should go through LRC. Commissioner Lipton commented that he is fine with an advisory or stakeholder committee and letting staff figure out what they need from that, who they need at the table, and when to get advice from stakeholders to shape the plan and then bring the input to LRC with recommendations. He added that the LRC will make recommendations to Council for approval, noting that the LRC doesn't need to micromanage how staff gets information to make recommendations. Agenda Packet P. 8