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Docusign Envelope ID: B2E3CB28-321B-4F61-906C-2DA51CA6131C
<br />Contract Number: 25-HTD-ZL-00189 / 491003894
<br />C. Performance and Final Status
<br />Subrecipient shall submit all financial, performance and other reports to the State no later than 45 calendar
<br />days after the end of the Initial Term if no Extension Terms are exercised, or the final Extension Term
<br />exercised by the State, containing an evaluation and review of Subrecipient's performance and the final status
<br />of Subrecipient's obligations hereunder.
<br />D. Violations Reporting
<br />Subrecipient shall disclose, in a timely manner, in writing to the State and the Federal Awarding Agency, all
<br />violations of federal or State criminal law involving fraud, bribery, or gratuity violations potentially affecting
<br />the Federal Award. The State or the Federal Awarding Agency may impose any penalties for noncompliance
<br />allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include, without limitation, suspension or
<br />debarment.
<br />7. SUBRECIPIENT RECORDS
<br />A. Maintenance
<br />Subrecipient shall make, keep, maintain, and allow inspection and monitoring by the State of a complete file
<br />of all records, documents, communications, notes and other written materials, electronic media files, and
<br />communications, pertaining in any manner to the Work and the delivery of Services (including, but not
<br />limited to the operation of programs) or Goods hereunder (collectively, the "Subrecipient Records").
<br />Subrecipient shall maintain such records for a period of three years following the date of submission to the
<br />State of the final expenditure report, or if this Award is renewed quarterly or annually, from the date of the
<br />submission of each quarterly or annual report, respectively (the "Record Retention Period"). If any litigation,
<br />claim, or audit related to this Award starts before expiration of the Record Retention Period, the Record
<br />Retention Period shall extend until all litigation, claims, or audit findings have been resolved and final action
<br />taken by the State or Federal Awarding Agency. The Federal Awarding Agency, a cognizant agency for audit,
<br />oversight or indirect costs, and the State, may notify Subrecipient in writing that the Record Retention Period
<br />shall be extended. For records for real property and equipment, the Record Retention Period shall extend
<br />three years following final disposition of such property.
<br />B. Inspection
<br />Subrecipient shall permit the State, the federal government, and any other duly authorized agent of a
<br />governmental agency to audit, inspect, examine, excerpt, copy and transcribe Subrecipient Records during
<br />the Record Retention Period. Subrecipient shall make Subrecipient Records available during normal business
<br />hours at Subrecipient's office or place of business, or at other mutually agreed upon times or locations, upon
<br />no fewer than two Business Days' notice from the State, unless the State determines that a shorter period of
<br />notice, or no notice, is necessary to protect the interests of the State.
<br />C. Monitoring
<br />The State, the federal government, and any other duly authorized agent of a governmental agency, in its
<br />discretion, may monitor Subrecipient's performance of its obligations under this Agreement using procedures
<br />as determined by the State or that governmental entity. Subrecipient shall allow the State to perform all
<br />monitoring required by the Uniform Guidance, based on the State's risk analysis of Subrecipient and this
<br />Agreement. The State shall have the right, in its sole discretion, to change its monitoring procedures and
<br />requirements at any time during the term of this Agreement. The State shall monitor Subrecipient's
<br />performance in a manner that does not unduly interfere with Subrecipient's performance of the Work.
<br />D. Final Audit Report
<br />Subrecipient shall promptly submit to the State a copy of any final audit report of an audit performed on
<br />Subrecipient's records that relates to or affects this Agreement or the Work, whether the audit is conducted
<br />by Subrecipient or a third party. Additionally, if Subrecipient is required to perform a single audit under 2
<br />CFR 200.501, et. seq., then Subrecipient shall submit a copy of the results of that audit to the State within
<br />the same timelines as the submission to the federal government.
<br />8. CONFIDENTIAL INFORMATION - STATE RECORDS
<br />A. Confidentiality
<br />Subrecipient shall keep confidential, and cause all Subcontractors to keep confidential, all State Records,
<br />unless those State Records are publicly available. Subrecipient shall not, without prior written approval of
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