Finance Committee Agenda and Packet 2025 05 15

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City Council Finance Committee Meeting Minutes April 17, 2025 Page 4 of 5 community survey which shows high level of satisfaction with both facilities. He added that staff will be working through this and noted that we aren't at max capacity yet, but this question will be an emphasis during the long-term planning for both facilities. He also commented that a lot of the Recreation Center growth has to do with families moving back to the area after rebuilding from the Marshall Fire. He expressed appreciation that council is considering this question. Councilmember Hoefner agreed with the Director of Parks, Recreation and Open Space, adding that it's a testament to staff that they have created a place people want to go. Public Comments: None. 2024 Operational Turnback Update: The Director of Finance presented an update on Operational Turnback to the committee. The documentation was included in the meeting packet. Committee Comments: Councilmember Cooperman commented that the future modeled numbers are very consistent while past actuals are not as consistent. The Director of Finance responded that the challenge with this report is you have to look year to year at what is driving the variants. He commented that he suspects, for example, that 2021 was very busy golf year which was unexpected. He also noted that when considering turnback, you would want to consider multiple years, for instance, a 5-year average and smooth it out variances. Given recent events which affected the City, such as the Marshall Fire and the pandemic, it is challenging to have good historical data to project forward. Councilmember Hoefner asked if there are alternative approaches to projecting turnback, such as a trailing 5-year average or something else. The Director of Finance responded that we look at this every year, noting that this is just anticipated savings projected out into non -budget years. He added that there are different ways to do it but it's just a multi -year forecasting and projecting tool. Public Comments: None. Finance Director Updates: The Parks Long Term Forecast / Structural Issue was scheduled for the next meeting; however, the Director of Parks, Recreation and Open Space is not available for the May meeting. Therefore, this item will be moved to the June Finance Committee meeting. The Director of Finance acknowledged the Finance Team's recent achievements — GFOA's Certificate of Achievement in Excellence in Financial Reporting (related to the 2023 ACFR), and the GFOA's Distinguished Budget Presentations Award (2025-2026 Biennial Budget). The City recently made the change to weekly check runs and is already seeing benefits of smoothing out the workload and paying vendors more quickly. 6/107