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Revised 8/7/06 City of Louisville Purchasing Policy & Purchasing Card Program Requirements SECTION I - PURCHASE REQUISITIONS A purchase requisition serves to inform the Finance Department of the needs of the departments, correctly identifies a material or service requested for the department's operations, and identifies the expenditure account number which the purchase is to be charged. There are two types of Purchase Requisitions: Pettv Cash Purchase Requisitions: The petty cash fund shall be used to pay for small obligations which do not exceed $50.00 and which are not covered by blanket purchase orders. Petty cash purchase requisitions are submitted to the City's cashier and will be honored only if the requisition is properly completed and bears the appropriate departmental manager approval. Petty cash will be granted under the following circumstances: . An employee is requesting a cash advance for expenditures relating to City business (sales receipt must be returned to cashier within one business day) . An employee is requesting a reimbursement for expenditures relating to City business (sales receipts must be attached to the requisition) It is the responsibility of the employee using the petty cash fund to obtain the City's tax-exempt number, as sales tax on purchases will not be reimbursed. Purchase Requisitions: Purchase requisitions are used to initiate the purchase of materials or services of $2,500 or more, not provided for under the petty cash policy and for which a purchase order will be issued. Purchase requisitions will be granted under the following circumstances: . The requesting department shall be responsible for obtaining prices, designating vendors, and preparing purchase requisition far enough in advance of the required date . All requisitions must be signed by the department director and the Finance Director . Capital Improvement Projects require a purchase requisition. All capital improvement project requisitions must be approved by the City Manager . A purchase order number must be obtained prior to placing orders with vendors Effective September 1, 2006 5