Resolution 2006-40 - Laserfiche WebLink

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Revised 8/7/06 City of Louisville Purchasing Policy & Purchasing Card Program Requirements · A statement to the effect that the City reserves the right to reject any and all bids, and to accept the bid deemed to be the lowest reliable and responsible bidder · General conditions · Minimum specifications · Bid proposal form · Delivery date or completion date · Period of bid validity · Certification that bidder/proposer does not knowingly employ or contract with an illegal alien, if applicable · Verification that bidder/proposer is lawfully present in the United States, if applicable 3. If any bonds, insurance or contracts are required or are waived, obtain City Attorney's approval. See bonding and insurance requirements listed below. 4. Department Directors will be responsible for obtaining at least 3 bids/proposals if available. If three (3) bids/proposals are not obtained, valid justification must be provided and approved by the City Manager. 5. Conduct the public bid opening per the advertised bid opening date. Any bids received after the specified time will be returned to the bidder. These bids may need to be opened in order to process a return bid. 6. Evaluate the bid results and determine which bid serves the City's best interests. If the recommended vendor has not submitted the low bid, provide justification for the higher bid. 7. Prepare City Council report. 8. Obtain City Attorney approval on all bids requiring bonds, insurance or contracts prior to the City Council meeting. 9. Upon City Council's award of bid, notify all bidders of the results, complete Purchase Requisition and forward to the Finance Department. 10. Obtain signatures on all contracts. 11. Finance Department issues a Purchase Order. Bondinq Requirement: Bonds shall be executed on forms prescribed or approved by the City Manager based on review by the City Attorney as to form and State of Colorado law. Normally, bonding should be used only on critical or complex purchasing actions. The purchaser may declare the purchasing of any standard items of commerce and services from standard trades and professions, which are not altered or customized to unique City specifications, to be exempt from bonding requirements. Some examples of bonds are: 1. Bid Bonds: The bid bond requirement may be satisfied by receipt of a certified bank check or a bid bond. The bid security is submitted as guarantee that the bid will be maintained in full force and effect for a period of thirty (30) calendar days after the opening of bids or as specified in the solicitation documents. If the supplier/contractor fails to provide the bid security with the bid, the bid shall be Effective September 1, 2006 8