City Council Minutes 2011 05 17 - Laserfiche WebLink

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City Council Meeting Minutes May 17, 2011 Page 3 of 7 Councilor Muckle also apologized to the residents and businesses who will be impacted by the Sonic Boom Bike Race. He addressed the content of the material distributed by Mr. Sobel and was surprised a FCC Commissioner has left to work for Comcast. He would followup on the Comcast notification process. Mayor Sisk explained the City of Louisville had the right of first refusal to purchase property owned by Xcel Energy. He reported the City will not pursue the property acquisition. CITY MANAGER'S REPORT Deputy City Manager Balser asked Public Works Director Phare to update Council on a Consent Agenda Item The Independent Contractor Agreement for Professional services for the McCaslin /Dillon Intersection. Public Works Director Phare explained the project will provide an additional westbound lane on Dillon Road. Currently there are three lanes; one a dedicated left turn lane, one a left turn lane and thru lane (shared) and one a right turn lane. There is a split phase operation on the traffic signal. Adding the additional lane will allow two westbound to southbound left lanes and one thru lane and the split phase traffic signal will be removed. It is intended to improve the capacity of the intersection. The professional engineering services will lay out the intersection; determine what will fit, and what will not and whether additional R -O -W is needed. Deputy City Manager Balser noted the McCaslin project is a $900,000 project; 80% or $720,000 is federally funded. Mayor Sisk asked why Consent Agenda Items 4 -D and 4 -E for consulting service for AECOM Technical Services and Bates Engineering Contracts were not put out for bids, RFP or RFQ. Public Works Director Phare explained AECOM has the best resident knowledge of the City's water rights and water resources. Water resource engineering is a specialty and it is very difficult to attain the knowledge base for municipal clients. Historically, the City has not competitively bid water resources because of the conflict of interest issue. Mayor Sisk requested such contracts be discussed with Water Committee. Public Works Director Phare addressed the Bates Engineering Contract, and explained the $4,000 contract is for a technical structural analysis of a City water storage tank. He noted the contract did not go to bid because the contractor has been used before and is familiar with this particular water storage tank. Mayor Sisk recommended whenever there is a single source contract award, the Staff present the reasons behind the single source award.