Resolution 2011-45 - Laserfiche WebLink

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5. The County Clerk designates Carlos Webb as the "Contact Officer" to act as the primary liaison or contact between the County Clerk and the City. The Contact Officer shall act under the authority of the County Clerk and shall have primary responsibility for the coordination of the Election for the City and performance of obligations assigned to the County Clerk hereunder. The City designates Nancy Varra, City Clerk, as its "Election Officer" who shall act as the primary liaison between the City, the County Clerk and the Contact Officer and who shall have primary responsibility for the management and performance of the City's obligations under this IGA. To the extent that the Code requires a "designated election official" within the City to perform tasks, the Election Officer shall act as such designated election official. Nothing herein shall be deemed or construed to relieve the County Clerk or the City's Governing Board from their official responsibilities for the conduct of the Election (as set forth in the Code or in the Rules). 6. Covenants and Promise. In consideration of the payment by the City of the actual costs to County Clerk to conduct the Election on behalf of the City and the mutual covenants and promises contained herein, the sufficiency of which is acknowledged, the parties agree to the terms set forth herein. 7. Term. This IGA is expressly written for the November 1, 2011 Election and is effective through November 30, 2011. 8. County Clerk Duties: The County Clerk shall perform the following duties for the Election for the City: (A)Notify the Secretary of State, no later than September 7, 2011, fifty -five days prior to the Election, of the intent to conduct the Coordinated Election as a mail ballot election. Pursuant to the Code, the notification shall include a proposed plan for conducting the mail ballot election, which shall be based on the standard plan adopted by the Secretary of State. In accordance with C.R.S. 1 -7.5 -106, within fifteen days of its receipt of the mail ballot plan, the Secretary of State shall approve or deny the written plan. (B) Pursuant to Section 9(B) and 9(C) of this IGA, upon receipt of the certified ballot text provided by the City, County Clerk will create the layout of the text of the ballot in a format that complies with the Code. The ballot text, as received by the City must be satisfactory to the Clerk. Furthermore, no content changes by the City shall be allowed after the September 2, 2011 certification of the ballot, without the approval of the County Clerk or as directed by the County Clerk. The County Clerk will provide the City with a copy of the draft ballot for the City's review along with any instructions for modifications to the ballot layout and the time period within which the City must return the modified ballot to the County Clerk. If modifications are made by the City, the County Clerk will review the changes upon receipt from the City of the modified ballot and notify the City that the ballot is approved or return the ballot for further modifications and time requirements. Page 2 of 9