Horticulture and Forestry Advisory Board Agenda and Packet 2011 08 04

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(ii)City Clerk’s Office, City Hall, 749 Main Street (iii)Library Reference Desk, 951 Spruce Street (iv)For purposes of this Section, “agenda-related materials” means the agenda, all reports, correspondence and any other documents forwarded to the Board that provide background information or recommendations concerning the subject matter of any agenda item, excluding any documents or records which may or must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. (v)Any document that is submitted to the Boardduring a meeting shall be immediately made available to the public either by making copies available to the public at the meeting or by displaying the document at the meeting so that the public can view the document. No discussion or consideration of such a document by the Boardshall occur unless the document has been made available to the public as provided in this Subsection D. The foregoing shall not be construed to require the dissemination, display or disclosure of any document or record which otherwise may or must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. Section 9.Public Records . A.Public records of the Boardshall be open for inspectionduring normal business hoursin accordance with the provisions of the Colorado Open Records Act, and Section 5-5 of the Louisville Home Rule Charter. The Boardshall strictly construe exceptions provided under the State statutes authorizing certain public records to be exempt from disclosure to the public. In the event of conflict among the various provisions of such laws, whichever law provides greater access to Boardrecords and less expense to the person requesting the records shall control disclosure by the Board. B.City Staff shall maintain a file of all studies, plans, reports, recommendations and resolutions made by the Boardin the exercise of its duties. ARTICLE V General Section 1. Committees. The Chair may appoint members of the Boardto such committees as deemed necessary to perform any functions for the purpose of advising the Board. Section 2. Conflict of Interest; Code of Ethics. The members and officers of the Boardshall comply with all applicable federal and state laws regarding conflicts of Page 7of 8