Resolution 2012-48 - Laserfiche WebLink

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of Work that has been or will be completed and shall relate directly to the Work items. The Owner shall submit a single IRS Form W -9 (and /or other forms as required by the Finance Department) completed and signed by the Owner for each calendar year during the project; true and complete copies of all applicable payment records, agreements and orders for labor and materials; and such other supporting documentation as the City Manager may require. When the City Manager determines in his sole discretion that a submission is complete and payable pursuant to the terms of this Agreement, the City Manager will make the applicable disbursement directly to the Owner or its designated payee within 15 days of such disbursement request. In the event that the City Manager determines that a disbursement request is deficient, the City Manager shall immediately notify Owner of the deficiencies in order for Owner to correct any such deficiencies and resubmit the disbursement request. The City acknowledges that time is of the essence with respect to disbursements from the Grant and that any delay in making disbursements could result in the late payments being made to contractors or subcontractors which will hinder the project. No interest shall be paid on amount subject to reimbursement. The Owner is responsible for ensuring that all contractors and suppliers are paid with funds specified in this Agreement. c. Eligible Costs. Costs eligible for reimbursement from the Grant shall be limited to those permitted under Ballot Issue 2A approving the Historic Preservation Tax. Any uncertainty as to the eligibility of a cost item shall be determined by the City Manager, whose determination shall be final except that, within 30 days of the Manager's determination, any disagreement as to the eligibility of a cost item may be submitted to the City Council for its determination, and the Council's decision shall be the final administrative determination of the City. Notwithstanding the foregoing, the City and Owner agree that the following cost principles shall apply with respect to the Grant: i. Owner overhead costs shall not be eligible for Grant funds. ii. Site improvements to portions of the Property other than the Structure shall be eligible for Grant funds provided the resultant improvement or feature is part of the landmark designation or governed by the conservation easement provisions intended to preserve and protect the Structure's historical, architectural, and cultural interest and value The parties acknowledge that site improvements that may be eligible, if so determined by the City, may include site improvements, subdivisions, establishment of utilities and infrastructure to support the Structure and other portions of the Property, construction of parking lot(s), landscaping on the Property, permit and permit application fees, a potential new 4