Resolution 2007-41 - Laserfiche WebLink

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content changes by the City shall be allowed after the September 7, 2007, certification of the ballot, without the express approval of the County Clerk or as directed by the County Clerk. The County Clerk will provide the City with a copy of the draft ballot for City's review along with any instructions for modifications to the ballot layout and the time period within which the City must return the modified ballot to the County Clerk. If modifications are made by the City, the County Clerk will review the changes upon receipt of the modified ballot and notify the City that the ballot is approved or return the ballot for further modifications and time requirements. Once the City has made all changes to the ballot layout as required by the County Clerk and the ballot is in "final draft form," the ballot text will be laid out by the County Clerk and will be submitted to the City for final review, proofreading, and approval before the County Clerk authorizes the printing of the ballots. The City shall return the "final draft form ballot" proofs on or before the September 7, 2007. (C) The County Clerk will not accept any ballot layouts that include graphs, tables, charts or diagrams of any kind. (D) Identify and contract with a reliable vendor (Vendor) to prepare and print the mail ballots; prepare a mail ballot packet for each ACTIVE elector within the City; address a mail ballot packet to each ACTIVE elector within the City; and mail the ballots between 25 days, October 12, 2007 and 15 days, October 22, 2007. The County Clerk shall create a file of all ACTIVE registered electors for submission to the Vendor responsible for printing, preparing, addressing, and mailing the official ballots and submit the file to the chosen vendor on or before October 11, 2007 prior to the election. The file of ACTIVE registered electors shall contain the names and addresses of electors residing within the City who have registered to vote on or before October 9, 2007 (1-2-201 (3)). The printing; preparation of the ballots for mailing; and the mailing of the ballots shall be performed by the Vendor at a rate specified in the performance contract with Boulder County. (E) The City shall provide the County Clerk with the total number of ballots it desires to have printed for the election (this should be the number of ballots the City reasonably expects to be mailed to each ACTIVE voter; an adequate number of ballots to fill requests of INACTIVE voters who, subsequent to the mailing of ballots to all ACTIVE voters, present themselves to vote at the Office of the Boulder County Clerk; an adequate number of Replacement Ballots; and an adequate number of Duplication and test ballots]) and the County Clerk will order said number of ballots. The County Clerk may require the City to order more ballots than originally requested by the City if the County Clerk, in her sole judgment, believes that the City's requested number is not adequate for the election. However, the Clerk shall not be responsible if the number of ballots requested by the City (and as may be modified by the County Clerk) is ultimately less than necessary for the Election. The cost of the ballot stock and printing of the ballots shall be included in the overall invoice submitted to the City immediately following the election. (F) In the event additional ballots are required, the Clerk shall make every effort to print the additional necessary ballots for the City using the County Clerk's Ballot Now system. The County Clerk shall have priority in printing ballots for her own purposes and shall be under no