City Council Minutes 2014 01 07 - Laserfiche WebLink

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City Council Meeting Minutes January 7, 2014 Page 9 of 22 Council member Lipton inquired about the role of the Golf Course Advisory Board. Parks and Recreation Director Stevens explained the Golf Course Advisory Board will prioritize the projects and make recommendations. Mayor Muckle addressed the design/build process and noted there will be contingency issues, but the City should get to the budget. The City will not design a program they cannot pay for. Council member Lipton stated in his experience, even with a guaranteed maximum price, there are surprises. He felt there should be a strategy on what gets deleted. He stressed the importance of the Golf Course Advisory Board being involved. Council member Loo agreed the Golf Course Advisory Board should be involved in the process. Mayor Muckle agreed the Golf Course Advisory Board should be involved in the process. He voiced his support of following the schedule proposed and stated the City is very motivated to reconstruct the golf course. PUBLIC COMMENT John Leary, 1116 LaFarge Avenue, Louisville, CO inquired about the function of the study session on January 21st and noted at a study session, there cannot be any approval or guidance. He suggested scheduling it as a special meeting, so decisions can be made and the meeting can be broadcast for the public. Ken Gambon, 809 Augusta Drive, Louisville, CO assured the Council the Golf Course Advisory Board did prioritize the Improvement Plan adopted by Council and provided a long list of golf course issues to Joe Stevens and Landscape Unlimited. He expected to see new information including golf course staffing at their January 13 meeting. City Manager Fleming inquired whether there is a way to structure the guaranteed maximum price to delineate the individual elements to comply with the FEMA requirement for accounting and address the interest in prioritizing the projects. Parks and Recreation Director Stevens explained the hole-by-hole analysis will be color coded to identify what will be covered by FEMA and flood mitigation. The Golf Course Advisory Board will prioritize the projects and make recommendations. Deputy City Manager Balser felt the guaranteed maximum price could be structured to include potential additions or deletions. She explained once the analysis is complete it will determine what replacement and mitigation will be covered by FEMA, and thus ultimately what the City's portion will be. Council member Loo questioned whether the FEMA estimates will really guarantee FEMA will reimburse the City. Deputy City Manager Balser stated FEMA has been