City Council Minutes 2014 01 14 SP

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City Council Special Meeting Minutes January 14, 2014 Page 8 of 14 Projects, which Council might consider deferring or eliminating and would present those at the next meeting. There was Council consensus on discussing projects which may be deferred or eliminated. Council member Loo offered the following criteria: The number one priority should be the health and safety of the residents; projects which make money or saves money; or paying for something with money that is not the City's. Council member Stolzmann voiced her concern over the General Fund and Capital Projects Fund Forecasts. She was interested in significant changes. There was further Council discussion. Open Space & Parks Fund Forecast: City Manager Fleming reviewed the forecast for the Open Space & Parks Fund, which reflected a slight reduction in expenditures in 2015, primarily in capital projects. This will maintain a $4.3 million dollar balance to ensure resources are available to acquire open space properties when they become available. Council member Stolzmann felt the capital projects must be scaled back. She stated the Council cannot expect the residents to bond for the Water Treatment Plant if the repayment for the golf course has not been met. Public Works Director Kowar reported on staff's meetings with Plenary Roads. Plenary Roads is a public/private partnership company who received a 50 year contract to manage the toll lanes and maintain US 36 and 125. They are looking for joint projects to share facilities to store and maintain their equipment CIP Manager Trettin explained staff will meet with Plenary Roads to discuss three options. 1) Purchase property adjacent to the City's property and build a facility similar to the City's and share some operations. 2) Purchase the adjacent property and build a facility to store their equipment and share space with the City. 3) Buy the City's old shop facility. Council member Stolzmann inquired whether staff is looking for such partnerships for the maintenance of the golf course. Public Works Director Kowar explained the Plenary Roads operations are primarily in pavement, where the golf course is a niche operation. Park and Recreation Director Stevens agreed the golf course is a niche market, a smaller operation. Council member Stolzmann agreed the City Services facilities building is a long-waited project, but due to the flood, she suggested pushing the service facility out further in the CIP Project list. Council member Jasiak was excited to hear the potential for Plenary Roads partnership offsetting the cost of the City shops.