City Council Minutes 2014 06 03 - Laserfiche WebLink

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City Council Meeting Minutes June 3, 2014 Page 13 of 26 necessarily Council point factors. Council looks at the evaluation and suggest customer service or scheduling is a higher value. Staff wanted to be clear and transparent. Mayor Muckle stated if Council chose Western it would be based on the price structure they offer, the ability to deal with the Emerald Ash Borer issue, single -day pickup and customer satisfaction. He proposed going forward with a five -year contract, with a clause for termination for convenience with a 6- months notice. PUBLIC COMMENT Paul Crowder, 296 S. Buchanan Circle, Louisville, CO supported going forward with Western Disposal negotiations. He suggested if a contract cannot be successfully negotiated with Western, it would be Republic Services. COUNCIL COMMENTS Council member Stolzmann asked if the City's facilities and the special events are included. Public Works Director Kowar stated they were not. He explained it is just for residential. MOTION: Council member Keany moved to direct staff to issue a notice to proceed with Western Disposal based on Council's weighing of factors including composting services capabilities related to Emerald Ash Borer quarantined, one -day pick up services, and improving customer service performance to the City's residents. Council member Stolzmann seconded the motion. Mayor Muckle offered a friendly amendment to include the price structure offered by Western Disposal. Council members Keany and Stolzmann accepted the amendment. City Attorney Light offered a friendly amendment "subject to the negotiations of the final terms of the contract for services; such contract to be returned to City Council for final action at a future meeting ". Council members Keany and Stolzmann accepted the amendment. Public Works Director Kowar asked for clarification on the motion to proceed with the notice for a contract and if it were for five years, and annually renewable. Council member Keany confirmed it was to issue a notice for a five -year contract. Public Work Director Kowar asked on what portion of the proposal should the City staff negotiate. City Attorney Light explained because there is no contract with Western Disposal, the intent for the contract with Western Disposal is to tie -up all loose ends and be bring it back for final authorization. Mayor Muckle felt staff could negotiate the contract based on Council and public comment. City Attorney Light explained the other option would be for Council to