City Council Agenda and Packet 2014 10 14 SP

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Cite. Louisville ille lit CRADCiSiNI:E t t4 CITY COUNCIL COMMUNICATION AGENDA ITEM 11 SUBJECT: CITY MANAGER'S PROPOSED 2015 BUDGET AND 2015 -2019 CAPITAL IMPROVEMENTS PLAN (CIP) DATE: OCTOBER 14, 2014 PRESENTED BY: MALCOLM FLEMING, CITY MANAGER SUMMARY: The City Manager provided an overview of the 2015 Budget during the October 7, 2014 City Council meeting. This meeting is intended as the venue to address Council's questions about the proposed budget and to incorporate into the budget any changes Council wants to see included for the public hearing on the budget scheduled for October 21St During the October 7th Council meeting Council Members raised several issues. Those issues and staff's response are summarized below: • Council Member Keany asked if we need to "take a breather" and not do so many capital projects, or potentially wait until mid -year to start projects. Staff considered this possibility and believes we have the capacity and the recommended 2015 budget will provide the funding needed to complete projects most cost - effectively. Intentionally delaying projects would create more work at this stage and cost more because large projects take 3 -6 months to ramp up to full momentum and would takes 3 -6 months to completely cancel /closeout to a holding pattern. Staff would have to ramp down consultants and external agencies, then in a year or two start the procurement process over to ramp back up, and then begin the application processes to get back into funding and /or approval queues. • Council Member Stolzmann asked for a list of capital projects that will be rolled over from 2014 so that can be factored into the budget process. A status report on 2014 Capital Projects is attached. • Mayor Muckle asked about time sensitivity of the Helburg Memorial. As noted in the October 7th meeting, 2015 would be the 100th anniversary of Louisville Town Marshall Victor Helburg being shot and killed in the line of duty. Staff would appreciate Council direction on whether to include funding in the 2015 budget for a Helburg memorial. After the proposed budget was published for the October 7th meeting, staff identified a few issues that need to be updated or corrected. These issues are listed below. • The cost of adding the Arborist Technician was overstated in the Summary of Recommended Significant Changes, and the justification for adding the position was omitted from the Parks and Recreation Department Summary. The $63,710 figure listed in the October 7th materials did not reflect the savings associated with CITY COUNCIL COMMUNICATION 2