Open Space Advisory Board Agenda and Packet 2014 12 10

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Five -Year Capital Improvement Program Request for Capital Equipment or Capital improvement Project Project or Equipment Identification Prnract Name: ity ervices aci ity Version of Request: Submitting Department' 'vision: ity anagc s a `ice Impacted Departments /Divisions: Par s t -ondmg ourceis Capita' Projects Conservation Trust - Lottery Wastewater Utility Water Utility erce nt 25 25'0 254! 1 nta I Funding 100% Depdrtrnerot Priority Estimated Expenditure Schedule quipment or Project Costs .ear 2015 ear 2016 ear 2017 'ear 4 2015 'ear 2019 ive-' ear Total an. • cquisdrort Design & Engineering Other Prof Services Construction Other Capital Equipment 6,450,000 6,450,000 Total Project Costs 6,450,000 6.450,1 TT Grant s) or Other Project Rcvcnuc 1,000,000 1,000,000 Impact to Annual Maint10. Costs Project Location Map, Equipment Identification Photo, or Other Project or Equipment Description and Justification Please provide a general project description and include the cost allocation methodolgy if more than one funding source is requested: The CSF is the base of operations for dozens of staff and in some cases their only work space. It must provide adequate space for numerous large vehicles to maneuver, be loaded, worked on and stored. It must also provide efficient access to hundreds of pieces of maintenance and construction equipment, thousands of spare parts and large volumes of materials. The perception shared among staff is that since the CSF will likely serve as home base for the next 30 to 50 years, and perhaps longer, "We better do it right "_ Program requirements were developed by City staff working in the field who provided the actual numbers for staff, equipment, vehicles, and materials required to be stored on site, these numbers were incorporated into the program design by the design team. There is no superfluous Space at the facility. All space is accounted for. Cost allocation methodolody is primarily space allocation and workflow. Please &ascribe why this project is needed, how it sup porst City -wide goals and objectives, what realistic options or alternatives have been considered, and what payback, or return on investment, has been calculated: The current facility is old, undersized and creates some safety risks. To address this problem, in 2412 City staff, including Public Works and Parks and Recreation and Open Space Departments analyzed design alternatives and how best to address building Lifetime issues, energy savings, workflow, traffic engineering issues, equipment storage, storm drainage and water quality, and flood plain concerns, the new facility will be home base for the next 30-50 years. Please provide a description of any grants and/or other revenue associated with this project and the ongoing operational and !maintenance costs associated with this project.: The City has applied for a DOLA grant to assist in teh construction ofthis project and anticipates reciving approximately $1,000,000. Operational and maintenance costs should be rsimilar to the current facility. The new failicty will be larger, but MPre efficient, so the cost for the extra space will be offset by energy efficiencies. 13