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(ii) City Clerk's Office, City Hall, 749 Main Street <br /> (iii) Library Reference Desk, 951 Spruce Street <br /> (iv) For purposes of this Section, "agenda-related materials" means the <br /> agenda, all reports, correspondence and any other documents forwarded to the Board <br /> that provide background information or recommendations concerning the subject matter <br /> of any agenda item, excluding any documents or records which may or must be <br /> withheld from disclosure pursuant to state or federal statutes or constitutional <br /> provisions, or common law. <br /> (v) Any document that is submitted to the Board during a meeting shall be <br /> immediately made available to the public either by making copies available to the public <br /> at the meeting or by displaying the document at the meeting so that the public can view <br /> the document. No discussion or consideration of such a document by the Board shall <br /> occur unless the document has been made available to the public as provided in this <br /> Subsection D. The foregoing shall not be construed to require the dissemination, display <br /> or disclosure of any document or record which otherwise may or must be withheld from <br /> disclosure pursuant to state or federal statutes or constitutional provisions, or common <br /> law. <br /> Section 9. Public Records. <br /> A. Public records of the Board shall be open for inspection during normal <br /> business hours in accordance with the provisions of the Colorado Open Records Act, <br /> and Section 5-5 of the Louisville Home Rule Charter. The Board shall strictly construe <br /> exceptions provided under the State statutes authorizing certain public records to be <br /> exempt from disclosure to the public. In the event of conflict among the various <br /> provisions of such laws, whichever law provides greater access to Board records and <br /> less expense to the person requesting the records shall control disclosure by the Board. <br /> B. City Staff shall maintain a file of all studies, plans, reports, <br /> recommendations and resolutions made by the Board in the exercise of its duties. <br /> ARTICLE V <br /> General <br /> Section 1. Committees. The Chair may appoint members of the Board to such <br /> committees as deemed necessary to perform any functions for the purpose of advising <br /> the Board. <br /> Section 2. Conflict of Interest; Code of Ethics. The members and officers of <br /> the Board shall comply with all applicable federal and state laws regarding conflicts of <br /> Page 7 of 8 <br />