City Council Agenda and Packet 2015 02 10 BUDGET

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City„ Louisville COLORADO • SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 3A SUBJECT: DATE: 2016 GOALS AND PROGRAM BUDGET FEBRUARY 10, 2015 PRESENTED BY: MALCOLM FLEMING, CITY MANAGER SUMMARY: The City's Budget is the most significant policy considered by the City Council each year; it establishes the City's priorities and provides funding to achieve those priorities. Clarifying the Council's goals is the first step in developing the Budget. Goals can take many forms and may be very broad — "Safe, reliable, good tasting water " —or much more specific — "Finish major renovations to the Sid Copeland Water Treatment Plant (Pump Station, Chlorine System, Chlorine Contact Tank) ". Broad goals are helpful because they reflect Council's policy aspirations and interests. With this policy guidance staff can then identify —and Council can evaluate —the specific projects and actions necessary to achieve the broader goal. During Council's January 13, 2015 Study Session, there was fairly broad interest from Council for a Program Budget. Reflecting the importance of goal setting and Council's interest in a Program Budget, staff developed the attached Program Summary to (1) organize the City's numerous services into Programs, (2) suggest for Council consideration the broad policy goals that would drive staff's efforts, (3) identify key indicators that may be used to measure how well the City is doing in achieving those goals, and (4) suggest some specific potential projects and actions that will help achieve the goals and that may require resources over and above the base level budget or changes in the way the base budget is allocated. During this special meeting staff wants Council's comments and direction on: 1. Programs. Does the list of programs help effectively communicate the services the City provides? What changes or clarification does Council want to see? 2. Goals. Do the proposed goals accurately reflect the Council's policy aspirations? What changes or clarifications does Council want to see? 3. Sub - Programs. The sub - programs are intended to help organize activities into more measureable categories to help facilitate performance measurement. Are these the categories that Council would like to measure? 4. Key Indicators. The key indicators are intended to identify specific things staff would measure to gage how well the City is accomplishing the identified goals. Are these the appropriate indicators? What refinements would Council like to see. What indicators would Council add? 5. Potential Contributing Projects. This is a preliminary list— subject to change — and is intended to show some of the potential projects and actions that could CITY COUNCIL COMMUNICATION 2