City Council Minutes 2014 03 18 - Laserfiche WebLink

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City Council Meeting Minutes March 18, 2014 Page 13 of 20 City Services Facilities FTE's. She was comfortable with the calculation based on the space used (Method 5). City Manager Fleming explained looking purely at the space devoted to each activity at the City Services Facility, the Water Fund should be increased; the Wastewater Fund reduced; Open Space and Parks increased; Storm Water increased and the amount coming from the general Capital Projects Fund should be reduced. With respect to the FTE's, it represents percentages in the total FTE allocation. Method 5 averages the allocation and Method 6 is the current allocation for the likely use of the facility. He stated there are significant fiscal implications if the allocations are changed. Revising the allocation based on the numbers would negatively impact the OS&P Fund and indirectly the General Fund because transfers would be necessary to maintain reserves in the OS&P Fund. Council member Stolzmann stated it is important to think of what is driving the Council to build a new Service Facility. She concluded it is a mix of the space, the wrong functional space and the flow of moving traffic. The flow problem in a shared facility is why the old facility does not work. She felt it would be fair to divide the cost by the space shared by the number of FTE's. Council member Lipton disagreed with the allocations according to the number of FTE's. He felt it should be assessed by the square footage each department would use. He did not feel this process should be over calculated. Council member Loo asked if Council member Lipton is in favor of Method #1. Council member Lipton supported Method #1 which allocated back to the various funds for the common area spaces and circulation patterns. Mayor Muckle stated the City provided notice of the intention to change the utility rates. Is notice required to change the Capital Improvement Plan? City Attorney Light stated if the intent is transfer of funds or reallocation of money within the budget, there would have to be proper notice. If Council's direction to staff is to reallocate the funds, the documents would be brought back at a later time, with proper notice. City Manager Fleming explained the resolution addresses the increases to the fees. The allocation of the City Service Facility in the CIP budget could be discussed at another meeting. MOTION: Mayor Muckle moved to approve Resolution No. 18, Series 2014, seconded by Mayor Pro Tem Dalton. Roll call vote was taken. The motion carried by a vote of 7- 0. Mayor Muckle asked if the Council would like to express their opinion about the space and funding allocations for the City Services Facility. He stated the public may not 38