Finance Committee Agenda and Packet 2015 04 20

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City Council Finance Committee Meeting Minutes 03/16/15 Page 2 of 5 UPDATE ON FISCAL IMPACT MODEL AND DEPARTMENTAL CAPACITIES Scott Robinson, Planner II stated that the two Fiscal Impact Models being developed would be presented to the full Council for approval at the May 3, 2015 meeting. Councilmember Stolzmann requested an explanation of the two models. Planner Robinson stated that the first model will be used for development review purposes and that the second will be the City -wide tool utilizing marginal costing. The second model is the one that has been distributed in draft form. Planner Robinson stated that the staffing data would be based on the City's budget at the current level of service. Councilmember Stolzmann asked how the baseline departmental capacities amounts were being determined. Planner Robinson stated that they were all going to be set at a 50% default rate. Councilmember Keany asked why the current capacities, as determined during the TischlerBise department interviews, were not going to be incorporated into the Model. Planner Robinson stated that TischlerBise only determined which elements of the model were fixed or variable and that TischlerBise did not perform an assessment of the actual department capacities as they currently exist. Councilmember Keany stated it was his belief that this analysis was to be part of the services contract. Both Member Stolzmann and Keany stated that Council will need to know the current capacities and have those incorporated into the Fiscal Impact Model for the tool to have meaning and gain Council approval. Councilmember Keany stated that he would have a hard time approving the Model using a 50% default capacity for all departments. Resident John Leary asked what "50% capacity" means and how it is used in the marginal cost analysis. Councilmember Stolzmann inquired on the per employee (resident and out -of- city) spending data. City Manager Fleming stated that he would coordinate the efforts of City Directors to ensure the data input to the Fiscal Impact Models reflect as relevant information as possible prior to presenting to the full Council at the May 5, 2015 meeting. UPDATE ON FINANCIAL POLICIES PROJECT The Finance Director provided the Finance Committee members an amended proposed Revenue Policy to include Sections 15 and 16 of the current Revenue Policy as directed at the February 16, 2015 Finance Committee meeting. 3