Resolution 2015-56 - Laserfiche WebLink

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forth in Property Owner's Grant Application as approved by City Resolution No. 61, Series 2012 and as summarized in the attached Exhibit A (the "Work"). The Grant consists of a focused grant of S10,134. The Grant is conditioned upon a 100% Property Owner match of all Grant amounts, as further detailed in the Work budget included in Exhibit A. The City shall not make any Grant disbursements unless Property Owner has provided proof acceptable to the City of expenditure of Property Owner's required match. Further, the City shall not make any disbursements unless elements of the Work are in compliance with all applicable plans, specifications, approvals and requirements. 2. COST/ DISBURSEMENT: Property Owner shall submit disbursement requests and the City shall make disbursements to Property Owner based upon the requirements in this Agreement and pursuant to the following disbursement schedule: 1. Upon Material Delivery — Not more than 25% of the base amount of the Grant, excluding any contingency. 2. Upon Rough in Inspection — Not more than 75% of the base amount of the Grant amount excluding any contingency. 3. Upon Final Inspection- The balance of actual eligible costs and any authorized contingency not to exceed a total of $10,134. For each disbursement request, Property Owner shall submit to the City copies of all invoices and pay records for all labor and materials used to complete the portion of the Work for which disbursement is sought. All requests for disbursement must also document Property Owner's expenditure of the full amount of any corresponding match requirement. Disbursements shall be made only for reimbursement of documented actual costs paid by Property Owner for the Work. Each invoice submitted for reimbursement shall contain sufficient detail regarding the element of Work that has been completed and shall relate directly to the Work items detailed in Exhibit A. The Property Owner shall submit an IRS Form W-9 completed and signed by the Property Owner; true and complete copies of all related payment records, agreements and orders for labor and materials; and such other supporting documentation as the City may require. When the City determines in its sole discretion that a submission is complete and payable pursuant to the terms of this Agreement, the City will make the applicable disbursement directly to the Property Owner within 10 days of such determination. City disbursements shall be made payable to the Property Owner and to no other party. Disbursements of contingency funds allocated to the Work are at the sole discretion of the City and may only be allowed for costs for changes in the Work arising from emergency or unforeseen circumstances first discovered after commencement of the Work that could not have reasonably been foreseen at the time of bid or budgeting for the Work. The Property Owner is responsible for ensuring that all contractors and suppliers are paid. 3. INSPECTION AND AUDIT; ERRONEOUS PAYMENT: The City and its duly authorized representatives shall have access to all books, documents, papers, electronic files and records of the Property Owner that are related to this Agreement for the purpose of making audits 2