City Council Minutes 2015 10 06 - Laserfiche WebLink

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City Council Meeting Minutes October 6, 2015 Page 4 of 26 Council member Stolzmann voiced her concern the City does not have an IGA with Superior yet, but was relieved to hear of the two Manager's discussion. Council member Loo stated she was uncomfortable going forward without an IGA. She suggested continuing this matter until the IGA could be finalized and before the construction contract expires. PUBLIC COMMENTS Sherry Sommers, 910 S. Palisade Court, Louisville, CO inquired if the City would have rights to the water at peak demand and why was Superior paying for half of the project. Mayor Muckle explained the City has rights to the water but during peak times during the summer, may not have capacity to treat the water. Both communities have interest in this project. They may have a problem if they need to take their water plant off-line and in those instances, they would use the interconnect to get water to their community. He voiced his appreciation for the concern about the IGA, but felt both communities need this project and the cost sharing is beneficial to both communities. He supported going forward with the contract without the IGA. City Attorney Light inquired whether the contract amount exceeded what is currently budgeted. He suggested either the contract approval be subject to written confirmation from the Town of Superior acknowledging their responsibility for half the cost of the contract or the contract document state half the funding of the project is from the Town of Superior. In that respect, all the money to fund the project would be in place. City Manager Fleming reported the total amount of the contract is more than budgeted, but the City's share is less than currently budgeted. MOTION: Mayor Muckle moved to award the 2015 Water System Tie—in with Superior to Redpoint per their Bid in the amount of $536,435, and authorize staff to execute change orders for additional work up to a 12% project contingency of $63,565.00, and authorize the Mayor, Public Works Director and City Clerk to sign and execute contract documents on behalf of the City, with the provision the Town of Superior has first provided written confirmation of its obligation of responsibility of 50% of the project cost. The motion was seconded by Council member Lipton. COUNCIL COMMENT Council member Stolzmann understood Council's desire to go forward with the contract, but supported Council member Loo's recommendation to continue this matter until there is an IGA. She supported the project, but wanted to have the IGA in place before going forward with the contract approval. Mayor Pro Tem Dalton asked Council member Stolzmann if she wanted to see an IGA regarding the water rates or just a signed agreement that Superior will pay their half.