City Council Agenda and Packet 2016 05 10 SP

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Louisville COLORADO • S1NC CITY COUNCIL COMMUNICATION AGENDA ITEM 11 SUBJECT: DATE: PRESENTED BY: BIENNIAL BUDGET PROCESS AND FIRST REVIEW /DIRECTION ON POTENTIAL 2017/2018 CONTRIBUTING PROJECTS MAY 10, 2016 MALCOLM FLEMING, CITY MANAGER KEVIN WATSON, FINANCE DIRECTOR SUMMARY: This item is intended to solicit Council comments and direction on (1) staff's plans for implementing a biennial (2 -year) budget, starting with the 2017 -2018 Budget, and (2) the potential 2017 -2018 Contributing Projects that Departments are considering as we work to develop the 2017 -2018 budget for Council's consideration in September and October. These issues were on the Council's agenda for discussion on April 5th, but due to the late hour when Council got to this issue, the City Manager asked that it be discussed at a future meeting. Biennial Budget. As noted above, and based on previous Council direction staff will be implementing a biennial budget starting with the 2017 -2018 budget. As noted in previous meetings, the City Charter requires an annual budget. To comply with the City Charter and still implement a biennial budget, staff will prepare a proposed two -year (2017 -2018) budget for Council consideration this year with the expectation that Council will adopt the 2017 Budget and 2018 Plan in November, and then next year (2017), consider just a few significant changes to the 2018 Plan that may be necessary before adopting it as the 2018 Budget. Then in 2018, staff will prepare the proposed 2019 -2020 biennial budget. At some point in the future, once the value of the biennial budgeting process has been demonstrated, it may be worthwhile to proposed amendments to the City Charter to formalize and facilitate the biennial budgeting process. Potential Contributing Projects. The attached summary table lists the potential Contributing Projects that Departments are considering requesting funding for as part of the 2017 -2018 budget. This is a preliminary list intended for discussion. There will not likely be sufficient financial resources or staff capacity to successfully implement all these actions. Furthermore, Council may have other priorities in mind. Accordingly, it will be very helpful for Council to review this preliminary list and provide staff with direction on which of the preliminary contributing projects listed should be the highest priorities in the 2017 -2018 budget, which to consider as low priorities, and what projects Council would like to see added to the list for consideration as part of the 2017 -2018 budget process. CITY COUNCIL COMMUNICATION 2