City Council Agenda and Packet 2016 05 10 SP

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Louisville COLORADO • S1NC CITY COUNCIL COMMUNICATION AGENDA ITEM 111 SUBJECT: DATE: STATUS UPDATE ON PROGRAM KEY INDICATORS MAY 10, 2016 PRESENTED BY: MALCOLM FLEMING, CITY MANAGER SUMMARY: Staff is working with the Finance Committee to refine the Key Indicators for all Programs and Sub - Programs. To date the Finance Committee has met and discussed this issue on February 19th, March 4th, April 1St, and April 15th. Based on Committee Member's comments, the guiding criteria for Key Indicators include: • Goals and mission statements should be documented and tied to the strategic plan. • There should be no more than five indicators for each Sub - Program. • Indicators should address workload, efficiency and effectiveness. • Indicators should signal when staff or funding resources are needed. • Indicators should be worth the effort expended to obtain and maintain the indicators. The Key Indicators are a work in progress. Committee discussion has focused on Indicators /Measures for the Programs and Sub - Programs listed below and the work product to date is attached. Once the Committee approves the format and elements for these Sub - Programs, staff will use that information to work on the remaining Sub - Programs. Cultural Services Program • Library Services • Museum Services • Cultural Arts and Special Events Public Safety & Justice Program • Patrol and Investigation • Code Enforcement • Municipal Court Parks Program Key Indicators • Parks Sub - Program • Forestry Sub - Program • Horticulture Sub - Program • Cemetery Sub - Program Open Space and Trails Program Key Indicators • Acquisition Sub - Program • Maintenance and Management Sub - Program FINANCE COMMITTEE COMMUNICATION 9