Cultural Council Agenda and Packet 2016 05 19

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Cultural Council Meeting Minutes 21 April 2016 Page 2 of 3 A motion passed unanimously to approve the Treasurer's Report as written (in packet). A motion passed unanimously to remove former LCC Chair Mark Oberholzer from the bank account and add current LCC Chair Jennifer Strand as the second authorized signatory. Minutes will serve as written authorization for the bank to process the change. Action: Jennifer will request that Lawrence provide a copy of the monthly bank statement along with the Treasurer's report for the meeting packet in the future. Liability Insurance & Serving Alcohol at Select Events — Gina discussed director's liability insurance (for the 501(c)(3)) with a local insurance agency. A rough estimate was $800 /year without alcohol related events, or $1400 /year with alcohol related events (i.e., LCC sponsored events on city property were alcohol would be sold). For the near term, LCC will table the decision on liability insurance until the City Council provides guidance on 501(c)(3) policies and procedures. Action: Gina will pursue getting a solid quote related to serving alcohol at individual events independent of general liability insurance. Staff Report — Suzanne reported that in May she will need feedback from LCC on 2017 — 2018 operating budget requests (items under $5000). City Council is pursuing 2 -year budget cycles. Suzanne distributed a copy of the LCC Mission Statement, which has been previously published in minutes (2015). City Council Study Session for LCC — Jennifer reported that LCC will present at the Study Session on April 26th. A subcommittee met previously to discuss the content of the presentation. Jennifer invited all LCC members to attend. A draft of the presentation was displayed and discussed. Final changes to the presentation will be coordinated by Jennifer and Suzanne. City Council Update — None, Chris was not in attendance. Musician /Artist Follow up Procedure — tabled for this month. -- For Approval --