City Council Minutes 1994 06 21 - Laserfiche WebLink

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AWARD BID FOR LIBRARY EXPANSION PROJECT Sisk felt, since there was only a difference of 2.12% between the lowest bidder, Hughes-Groesch of Arvada, and the next lowest bidder, Fischer Construction of Louisville, that it should be awarded to the local Louisville contractor, if possible. Tami Tanoue, acting City Attorney, stated that state statute states that all work done by the city shall be done by contract to the lowest responsible bidder on open bids, after ample advertisement. She explained that, as of the time of the making of the bids, there was not a local preference requirement that had been established by the city, so it would be risky to award the contract to other than the lowest bidder. Sisk wondered if there had been background information gathered on Hughes-Groesch. Erik Hartronft, Hartronfi Associates, p.c., Architects, 1021 South Boulder Road, Suite I, Louisville, Colorado, stated that they had requested qualification statements from the three low bidders. They investigated the qualification and reference information for the two lowest bidders. There were requirements that all bidders had to meet in order to submit a bid. They compared qualification information with those requirements and checked references for both companies and in Hartronft Associates' opinion, either of these companies would be qualified to do this work. Sisk wondered if there were breakouts on their bids that, if the lowest bid were awarded, would there be a request for additional funds, because of a missed detail. Hartronft stated, if bidders made an error in bidding the contract/bid documents, they are still held to the requirements of the contract documents, including the completion dates for the three phases of construction. Lathrop felt the city should have a process in place to give preference to local businesses on larger projects, as they do with quotes and bids under $5,000. Mayer stated that a resolution had been passed by Council to give preference to quotes and bids under $5,000, but not over $5,000. He felt Council should follow what they unanimously voted on previously. Howard asked the acting City Attorney to look into the issue of whether or not it is possible for a statutory city to have rules that would allow preferential treatment for bidders above $5,000. Davidson felt this process was fair and the difference in bids of approximately $6,000 would buy a lot of books for the Library. Mayer moved that Council award the bid to Hughes-Groesch as general construction contractor for the Library Expansion Project and authorize the Mayor to execute the contract with Hughes-Groesch 3