City Council Agenda and Packet 2016 09 27 SP

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City gat Im Louisville COLORADO - SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 4 SUBJECT: 2017-2018 PROPOSED BUDGET — CITY MANAGER PRESENTATION AND COUNCIL DISCUSSION/DIRECTION ON: 1. TRANSPORTATION PROGRAM 2. PUBLIC SAFETY AND JUSTICE PROGRAM DATE: SEPTEMBER 27, 2016 PRESENTED BY: MALCOLM FLEMING, CITY MANAGER KEVIN WATSON, FINANCE DIRECTOR KURT KOWAR, PUBLIC WORKS DIRECTOR JOE STEVENS, PARKS AND RECREATION DIRECTOR DAVID HAYES, POLICE CHIEF SUMMARY: On September 20, the City Manager summarized the proposed 2017-2018 Biennial Budget and 2017 — 2021 Capital Improvements Plan. To facilitate review of the Budget, we have scheduled Council's preliminary review of the Budget's 10 Program areas to occur over three separate meetings. The focus of this communication is on the Transportation Program and the Public Safety and Justice Program. After considering this information we ask Council to identify any changes Council wants to see in these Program areas, or additional information Council members want. Based on Council direction during this meeting, and during the October 4th and October 12 meetings covering the 8 remaining Program areas, staff will finalize the proposed Budget for consideration during the public hearing on October 18th. Based on public comments and Council direction during the October 18th public hearing, staff will finalize the Budget for adoption during the Council's November 1, 2016 meeting. FISCAL IMPACT: See attachments. NOTE: As we continue to use and develop the capability of the new IAN (Information Access Now) system, we are debugging the system. While preparing for this meeting, we discovered software errors in previous wage and benefit projections. The current fund projections indicate that unless we rely on non -reoccurring revenue to support some on-going expenditures (something staff does not recommend) there will likely be insufficient revenue in 2017 and 2018 to support all of the recommendations in the proposed budget presented on September 20. Staff will continue to review, check and update the projections. To ensure Council adopts a budget that is sustainable over time, staff asks Council to comment on and clarify Council's top priorities (see "Summary of Top Priorities" in the attached information for the items under consideration). Staff will use Council's priorities to refine and balance the proposed budget for consideration during the October 18 public hearing and adoption on November 1st CITY COUNCIL COMMUNICATION